The Manage Rules page in Apricot allows Administrators to view, edit, and control every existing rule created through Rules & Alerts.
From this page, you can quickly search for rules, deactivate or reactivate alerts, make edits, delete outdated rules, or duplicate existing ones to save setup time.
Step 1: Open the Manage Rules page
Go to the Administrator tab.
Under Workflow Station, select Rules & Alerts.
The Manage Rules page opens, showing a list of all existing rules and their current status (Active = green toggle, Inactive = gray toggle).
You can also create new rules from this page by selecting New Rule in the top-right corner.
Step 2: Search for a rule
In the Search box, enter your search criteria (such as a rule name or description).
Press Enter or wait a few seconds for the results to refresh automatically.
The list will update to display only rules matching your search term.
Step 3: Activate or deactivate a rule
Locate the Toggle switch next to the rule you want to update.
A green toggle means the rule is active.
A gray toggle means the rule is inactive.
Click the toggle to change its state:
Turning it off (gray) deactivates the rule — alerts will stop generating immediately.
Turning it on (green) reactivates the rule — alerts will resume.
Note: Alerts generate in real time. If you deactivate and then later reactivate a rule, alerts will not fire retroactively for the period when the rule was off.
Step 4: Edit a rule
Find the rule you wish to change.
Click the Pencil icon to open the Edit Rule page.
Make your desired edits, then save your changes.
Step 5: Delete or duplicate a rule
Click the Kebab menu (⋮) next to the rule name.
Choose one of the following options:
Delete – Removes the rule permanently.
Duplicate – Creates a copy of the selected rule for reuse or modification.
What else do you need help with?
Learn more about Rules & Alerts in Apricot: