Impact Hub is designed to support reporting across different contexts while maintaining clear boundaries around who can see what data. Visibility is managed through a combination of Apricot Data Standards, site-level access rules, and Impact Hub roles. Together, these controls help ensure data is shared intentionally and viewed appropriately.
Visibility starts with Data Standards
Data visibility in Impact Hub is shaped first by how data is structured in Apricot. Only data included in a published Apricot Data Standard is available for reporting in Impact Hub. This means organizations decide upfront which forms and fields are reportable and which are not.
Using Data Standards provides consistency without forcing sharing. You can use Data Standards internally within a single Apricot site, or apply them across multiple sites when collaboration is needed. Participation in a Service Provider Network is not required to use Data Standards or Impact Hub.
Single-site visibility
For organizations working within a single Apricot site, Impact Hub reflects data at the organization level, based on published Data Standards. Any user from that Apricot organization who has access to Impact Hub can see all data included in the Data Standards, across the entire organization.
At this time, Impact Hub does not enforce the same granular permission controls available in Apricot. Visibility in Impact Hub does not currently align with Apricot permissions related to programs, sites, forms, caseloads, or user-level access.
This means teams can build dashboards and explore results using a consistent, organization-wide view of the data defined by their Data Standards, rather than a subset filtered by Apricot permissions.
Cross-site visibility and networks
When organizations participate in shared reporting across multiple sites, visibility is still controlled and intentional. In network-based scenarios, a lead organization can share Data Standards with partner organizations. Each partner organization chooses whether and how to implement those shared standards.
Once implemented:
The lead organization can see data from all organizations that have implemented its shared Data Standards.
Each partner organization can see only its own data, even when using shared Data Standards.
Data is not automatically shared across organizations. Visibility is limited to organizations that have opted in by implementing the shared Data Standard, and each organization retains control over its own data.
Impact Hub roles and access
Visibility in Impact Hub is also influenced by user roles. Users with Author access can create and edit reports, while Readers can view dashboards that have been shared with them. These roles control what users can do within Impact Hub, not which underlying data is included.
Only users who already exist in Apricot can be added to Impact Hub. All Impact Hub users must be explicitly assigned a seat by an Apricot Administrator before they can access the platform.
Your Apricot configuration and published Data Standards determine what data is available in Impact Hub. Impact Hub roles and seats determine how users interact with that data once it appears in dashboards.
Designed for trust and clarity
Impact Hub’s approach to data visibility is built to support collaboration without compromising control. Whether reporting within a single organization or across multiple partners, visibility rules help ensure data is shared deliberately, interpreted consistently, and trusted by everyone who relies on it.