Implementing a Data Standard is the process of applying a shared standard to your Apricot site so it can be used for consistent data collection and reporting. Implementation is intentional and controlled—no changes are applied automatically, and each organization decides how a Data Standard is used.
Data Standards may be created within a single organization or shared through a Service Provider Network. In both cases, implementation is required before a standard affects forms or future data entry. This allows organizations to review what’s included and choose the approach that best fits their workflows.
When you implement a Data Standard, you make a key decision about how the standard should be applied to your site. There are two supported approaches:
Adopt the Data Standard form, which creates a copy of the standardized form directly in your Apricot site
Map fields to the Data Standard, which connects the standard’s fields to existing forms and fields you already use
Both approaches support consistent reporting and prepare data for analysis, while giving organizations flexibility in how they move toward standardization.
Importantly, implementing a Data Standard does not remove or overwrite historical data. Existing records remain intact and reportable, even if field options or structures change going forward. This allows organizations to adopt shared standards without disrupting ongoing programs or reporting.
Implementation also preserves control. Organizations choose whether to adopt or map a Data Standard, can review or update their implementation over time, and are never forced to apply updates automatically. This is especially important in collaborative environments where timing and capacity vary across partners.
The articles below walk through each implementation approach in detail and help you choose the option that best supports your reporting goals.
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Understanding Service Provider Network Management