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Quick Start Guide
πŸ”Ÿ Processing an Invoice
πŸ”Ÿ Processing an Invoice

Learn how to process invoices in OnRent. The final part of our Quick Start guide.

Matthew James Finkel avatar
Written by Matthew James Finkel
Updated over a week ago

Now you've created a draft invoice in OnRent, you can get started on confirming the invoice number, emailing that to your customer and posting it to your accounting software!

πŸ§‘β€πŸ’» Confirming an invoice

From an invoice or invoice batch, there are a number of actions you can take as we progress.
Once you're happy with the invoice, hit Confirm Invoice to give this invoice a number.


⚠️ Once an invoice is Confirmed and has an invoice number it is considered a legal document and cannot be deleted, only voided.

You'll see the invoice now has a number and a 'Confirmed' status.


βš™οΈ Looking to change your invoice numbering sequence? Check out our guide: What are Document Numbers?

πŸ“« Issuing & Emailing an Invoice

With the invoice confirmed, you can now email the invoice to your customer and mark it as issued in the system.
Click Invoice under the Documents heading to get started.

You'll see the 'Invoice' document. From here, click the 'Email' icon.


You'll see the 'Email Invoice' pop-up. Change details as necessary and click Send when you're ready to send the email.

After you've done this, you can use the Issue Invoice to give the invoice an 'Issued' status.

➑️ Posting an Invoice

Integrated with Xero, QuickBooks, Sage or Exact Online? Use the Post Invoice action to post invoices directly to your accounting software.
Under the Actions heading, use the Post Invoice action to do this.


You'll see the status change to 'Posted' and a link to the invoice in your integrated accounting software.

βœ… What's next?

Congratulations! You have now completed our collection of quick start guides.
If you're still unsure about anything after having read these guides, click on the blue help bubble to chat with a member of our support team who are on hand to help! β†˜οΈ

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