How Do I Prove Legal Authorization to Work in the United States?
To legally work in the United States, employees must demonstrate their eligibility by presenting specific documents approved by the Department of Homeland Security (DHS). These documents fall under List A or List C, as outlined in federal guidelines. Employers use these documents to complete the mandatory Form I-9, which verifies both identity and employment authorization. Here's everything you need to know.
What Are Acceptable Documents for Work Authorization?
The documents required to prove legal work authorization fall into the following categories:
List A: Documents that establish both identity and employment authorization.
Examples include:U.S. Passport or U.S. Passport Card
Permanent Resident Card or Alien Registration Receipt Card (Form I-551)
Employment Authorization Document (EAD) with a photograph
List C: Documents that establish employment authorization only.
Examples include:Social Security Card (unless it is marked “Not Valid for Employment”)
Original or certified copy of a birth certificate issued by a state, county, or municipal authority
Form I-94 or I-94A indicating work-authorized status
Why Is This Important?
Employers are required by law to verify the identity and employment authorization of every person they hire. Form I-9 is a critical part of this process and ensures that all employees are legally eligible to work in the U.S. Failure to provide the correct documentation can delay or prevent your ability to start employment.
How to Prepare Your Documents
Ensure Documents Are Valid: All documents must be unexpired and in good condition.
Present Originals: Employers cannot accept photocopies. You must provide the original document(s).
Confirm Eligibility: Check the specific requirements for your situation to ensure you have the appropriate document(s).
Where Can You Find More Information?
For a full and updated list of acceptable documents for proving work authorization, visit the USCIS I-9 Central website. This resource provides clear explanations about document requirements and additional guidance for both employees and employers.
Key Takeaways
You must provide documentation from List A or List C to prove legal work authorization in the U.S.
Employers are legally obligated to collect and verify this information.
Be proactive in gathering the required documents to avoid delays in the hiring process.
By ensuring you have the appropriate documentation ready, you can confidently demonstrate your work authorization and comply with federal requirements.