What are instalment invoices in Accountable?
Instalment invoices let you divide a single invoice into multiple smaller invoices. This makes it easier for clients to pay for longer projects in parts, while keeping your accounting organised. In this article, you will also learn how to enable instalment payments, add additional instalments, and review the final balance in Accountable.
Split one invoice into multiple payments, so clients can pay in stages for a larger project.
Customise each instalment amount and add items to partial invoices.
Accountable tracks all instalments and remaining balances in your revenue screen.
Ideal for freelancers, contractors, and small businesses who want flexible billing and accurate accounting for longer projects.
Why create instalment invoices? What are the benefits?
Offer clients flexible payment plans: Allow your clients to split larger invoices into smaller, manageable payments, making it easier for them to commit to bigger projects.
Track partial payments easily: Keep a clear overview of which payments have been received and which are still outstanding, so you never lose track of money owed.
Keep your accounting organised: By managing invoices and instalments directly in Accountable, you reduce confusion and ensure your financial records are accurate and up to date.
Avoid errors with negative item prices: The feature automatically handles discounts or partial refunds, preventing mistakes that can occur when manually adjusting invoice line items.
Step-by-step guide to creating instalment invoices in Accountable
Here is how it works in Accountable:
1. Create a new invoice
Log in to your Accountable account and navigate to the revenue screen.
Click on "Create an invoice" and start adding your details as usual.
Add your items or services (e.g., "Garden, Floor 1, Service Sale, €3,000").
2. Enable instalment payment
Select "Instalment" with the toggle on the right.
Choose the amount for the first instalment (e.g., 30% or €2,000).
Accountable automatically generates the first partial invoice and calculates the remaining balance.
3. Add additional instalments
After saving and sending the first invoice to your client, you can create the next one when needed. Click on the first invoice and then select the icon "Create next invoice for this project".
Enter the next instalment amount (e.g., €500).
Add additional items if needed.
Repeat until the full invoice amount is invoiced.
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4. Review and finalise
Accountable displays all partial invoices, including amounts already invoiced and remaining balances.
Once complete, send the final invoice to your client directly from Accountable.
Frequently asked questions (FAQ)
Q1: Can I customise the instalment amount?
Yes, you can choose the exact amount for each partial invoice.
Q2: Can I add new items to an instalment invoice?
Yes, you can add additional items or services to each partial invoice.
Q3: Are instalment invoices legally compliant?
Yes, every invoice created with Accountable automatically meets all legal requirements, including all mandatory invoice information. You can be confident that your instalment invoices are fully compliant with applicable regulations.
Q4: Can I track all instalments in one place?
Yes, Accountable shows your invoices in the overview right in your revenue screen. Here, you see the status of each invoice and can navigate the next steps easily.
Key takeaways
Instalment invoices in Accountable let you split one invoice into multiple partial invoices for longer or larger projects.
You can customise the amount for each instalment and add items to each partial invoice.
Accountable tracks all instalments and remaining balances automatically in your revenue screen.
Use the "Create next invoice for this project" icon to add each subsequent instalment after saving the previous one.
The feature handles discounts and partial refunds automatically, reducing the risk of manual errors.
Need help? Chat with us or email support@accountable.eu, we're happy to help.