If you made private purchases through a professional Amazon account, this creates several accounting issues that need to be corrected. This article walks you through how to regularise your purchases and correct your VAT return in Accountable.
⚠️ The typical problems encountered are the following:
📝 Context
Invoices are issued in your business name, with a VAT number, and sometimes under the reverse charge regime. Amazon refuses to reissue the invoices under your private account.
Incorrect VAT return: the amounts excluding VAT and the VAT itself do not reflect the actual purchases.
Risk of mixing accounts: your private and business expenses may become intertwined, which can lead to a tax audit.
💡 Tip: Record all your expenses and keep your invoices to make any adjustments easier.
📞 Step 1: Contact the SPF
Before making any changes, contact the SPF (Federal Public Service) to:
Determine the exact amount of VAT to be regularised.
Identify the accounting account to use.
Obtain written confirmation of the required steps.
💡 Tip: Call them and send an email at the same time to keep written proof.
⚠️ This step ensures an official record and protects you in the event of a tax audit.
🧾 Step 2: Adjust the VAT return
After validation with the finance department, contact us via chat and we will make the changes manually in your account.
Here are the steps to follow to regularise the situation:
Grid | Action |
86 | Add the amount excluding VAT of the private purchases. |
55 | Add the corresponding VAT. |
72 | Adjust the VAT amount to deduct. |
🛡️ Step 3: Prevention for the future
To avoid this issue in the future:
Create a separate Amazon account for your private purchases.
Make sure all business invoices are issued in your company's name with a valid VAT number.
Keep all payment receipts and invoices.
Key takeaways
Private purchases made through a professional Amazon account create VAT and accounting errors that must be corrected.
Contact the SPF first to confirm the exact VAT amount to regularise and the accounting account to use.
Once validated, contact Accountable via chat to adjust the VAT return manually (grids 86, 55, and 72).
Use a separate Amazon account for private purchases going forward to keep your accounts clean.
Need help? Chat with us or email support@accountable.eu, we're happy to help.