Akada lets you post tuition charges for an entire billing frequency at once. The program will pull the total tuition amount from the account and add a tuition charge matching that amount to the account transaction screen.
To Post Tuition Charges:
Locate the Financial section in the Settings menu to the left.
Select Post Charges.
Select Tution.
Verify that the correct session to be charged tuition appears in the Session drop-down.
Select the appropriate Billing Frequency.
Select your Billing Frequency Discount options, if any.
Select your Multiplier option.
Enter the Charge Date you want to appear on the customer's account.
Enter a Description.
Select any additional posting tuition options.
Click the Preview Tuition Changes button.
After clicking the Review and Post button, the Confirm Charge Posting grid will appear below (see pic above).
Review your accounts and tuition amounts*.
When satisfied, click the Post Charges button.
A pop-up will appear confirming the posting is complete and the total amount posted.
Click Okay to close the pop-up.
Your tuition posting should now appear in the posting history at the bottom of the page.
*Clicking the arrow next to a name allows you to view the student's name and tuition amount. This can be helpful for accounts with multiple students.
Additional Posting Options:
Apply prior open payments/credits to this charge - Checking this box will apply any unapplied credit or payment to this tuition charge.
Allow accounts to pay this charge online - Checking this box gives your customers the ability to pay the tuition charge using their parent account.
Do not use any assigned discounts - Checking this option tells the program to disregard any discounts assigned to the account or student.
Include student fee with tuition posting - This option tells Akada Software to include the student fee if assigned to the student.
Include account fee with tuition posting - Selecting this box instructs the program to include an account fee if it has been assigned to the account.
Tuition Posting History:
The Tuition Posting History allows you to view your previous tuition postings for each session. This is a handy way to monitor growth and make general comparisons when posting tuition. You can use the drop-down menus to switch between sessions or display different postings, including deleted ones.
If you make a mistake while posting your tuition, you may delete the entire posting using the "delete" link on the right. This will remove all tuition charges from the accounts simultaneously.