Akada gives you the ability to post tuition charges for an entire billing frequency at the same time. The program will pull the total tuition amount from the account and add a tuition charge matching that amount to the account transaction screen.
To Post Tuition Charges:
Locate the Financial section in the Settings menu to the left.
Select Post Charges.
Select Tution.
Verify the correct session to be charged tuition appears in the Session drop-down.
Select the appropriate Billing Frequency.
Select your Billing Frequency Discount options if any.
Select your Multiplier option.
Enter the Charge Date you want to appear on the customer's account.
Enter a Description.
Select any additional posting tuition options.
Click the Preview Tuition Changes button.
After clicking the Review and Post button the Confirm Charge Posting grid will appear below (see pic above).
Review your accounts and tuition amounts*.
When satisfied click the Post Charges button.
A pop-up will appear confirming the posting is complete and the total amount posted.
Click Okay to close the pop-up.
Your tuition posting should now appear in the posting history on the right of the screen.
*Clicking the arrow next to a name allows you to view the student name and tuition amount. This can be helpful on accounts with multiple students.
Additional Posting Options:
Apply prior open payments/credits to this charge - Checking this box will take any unapplied credit or payment from the account and apply it to this tuition charge.
Allow accounts to pay this charge online - Checking this box gives your customers the ability to pay the tuition charge using their parent account .
Do not use any assigned discounts - Checking this option tells the program to disregard any discounts that may be assigned to the account or student.
Include student fee with tuition posting - This options tells DanceWorks to include the student fee if assigned to student.
Include account fee with tuition posting - Selecting this box instructs the program to include an account fee if it has been assigned to the account.
Tuition Posting History:
The Tuition Posting History allows you to view your previous tuition postings for each session. This is a handy way to monitor growth as well as just make general comparisons when posting tuition. You can use the drop down menus to switch between sessions or display different postings such as deleted postings.
If you make a mistake while posting your tuition you may delete the entire posting using the "delete" link on the right. This will remove all tuition charges from the accounts at the same time.