Primary Role: Business Administrator (BA)
Focus: Learn
Where: ANVL Manager, Admin Portal
🎯Why This Matters
User Records control access, reporting, hierarchy, and workflow visibility across ANVL.
Understanding how these fields relate prevents misconfiguration, failed updates, and reporting inconsistencies.
📝What a User Record Represents
A User Record represents one person who can access ANVL.
Each record connects:
Who the user is
What they can access
Which sites they belong to
Who they report to
How they appear in reporting
This understanding is essential before making changes in the Admin Portal. (More details: User Fields Reference)
Where User Records Appear
User information is visible in two primary places:
Day-to-day user management
Limited editable fields
Admin Portal – User Management
Full user record
Advanced permissions, hierarchy, metadata
User profile view from the ANVL Manager Users tab.
User record view from the Admin Portal User Management tab.
What a User Record Includes (High-Level)
Every User Record stores information in these four areas:
Identity & Contact Details
Roles & Permissions
Supervisor & Group Access
Metadata for Reporting
These fields determine what the user can access, how they appear in reporting, and how ANVL connects them to your hierarchy.
Core Parts of a User Record (Conceptual)
Every User Record includes four major components:
1. Identity & Contact Details
Defines who the user is and how ANVL communicates with them.
Name
Email
Phone number
Preferred language
Username (authentication)
These fields affect login, notifications, and display across the platform.
Identity & Contact details in the user profile view from the ANVL Manager Users tab.
Identity & Contact details in the Admin Portal User Management table.
2. Roles & Permissions
Controls what the user can do.
Product access (ANVL Mobile, ANVL Manager)
Special Rights (Workflow Management, Super Admin, Risk Insights)
User management permissions
Permissions determine visibility, workflow access, and administrative capability.
Product access can be viewed and editing in the user profile in ANVL Manager. Special Rights, "Can Modify User," and "Hidden" can only be viewed and edited in the Admin Portal.
All permissions, Special Rights, and user settings can be viewed and edited in the Admin Portal User Management table. Hidden users can only be viewed here, not in the ANVL Manager Users tab.
3. Supervisor & Group Access
Defines organizational structure and scope.
Supervisor assignment (hierarchy and accountability)
Group (Site) membership
Primary Group
These relationships drive reporting, oversight, and workflow visibility.
See Understand Groups (Sites) in ANVL
Locations (Groups) and Supervisor assignments can be easily managed directly from the user profile in ANVL Manager.
Note: You can only assign users to Groups you have access to from this screen. Groups you do not have access to will appear in gray.
Admin Portal user management view where Business Administrators can assign users to any Group, regardless of their own Group access.
4. Metadata for Reporting
Optional attributes used for analytics only.
Tags (e.g., Job Title, Department)
Tags do not grant access or permissions.
See Understand User Tags
User tags are only visible and editable in the Admin Portal User Management tool and not in the Users tab.
System-Generated Identifiers (Awareness Only)
Some User Record fields are created automatically and cannot be edited:
User ID
Sub (UUID)
Created / Updated timestamps
These identifiers power internal relationships between users, Groups, and reporting.
The user’s UUID appears at the end of the URL when viewing their profile in ANVL Manager.
System-generated identifiers and timestamps in the Admin Portal User Management table.
Why Understanding User Records Matters
Ensures accurate updates and bulk actions
Prevents access and hierarchy errors
Supports clean reporting and HRIS alignment
Reduces failed edits and rework
Related Articles
Job Role: Business Administrator | Permission Level: Admin / ANVL Web | Special Rights: Admin Portal