Primary Role: Business Administrator (BA)
Learning Focus: Learn
🎯Why This Matters
Before assigning roles or permissions, Business Administrators must understand where work happens in ANVL and what access unlocks each experience.
This context helps prevent:
Over-granting administrative access
Misaligned user expectations
Rework caused by incorrect access models
How to Think About ANVL Access
ANVL access is best understood by capability and location, not job title.
A single user may interact with ANVL in one or more of these areas:
Completing work
Reviewing and managing work
Designing workflows
Governing users and structure
Roles and Special Rights determine which of these areas a user can access.
ANVL Workflows (Mobile App & Web Workflows)
Purpose: Completing work
Unlocked by: TECH role (shown as ANVL Mobile in user profiles)
Users with ANVL Workflows access can:
Complete workflows such as JSAs, LPAs, Inspections, and Briefings
Capture photos, videos, and field data
Submit work from the field or desktop (if enabled)
This access is common across frontline, supervisory, and leadership roles.
ANVL Workflows (Mobile app) showing available workflows for users with ANVL Mobile (TECH) access.
ANVL Manager
Purpose: Reviewing, managing, and analyzing work
Unlocked by: ADMIN role (shown as ANVL Web in user profiles)
Users with ANVL Manager access can:
Review submissions in the Live Feed
View in-platform dashboards and analytics
Manage workflow Assignments and schedules
Access and manage content in the Vault
Monitor site and user activity
This is the primary workspace for supervisors, managers, and program leads.
ANVL Manager Live Feed used to review submitted workflows and site activity.
Users Tab (ANVL Manager)
Purpose: Site-level user management
Unlocked by: ADMIN role plus Can Modify User permission
From the Users tab, authorized admins can:
Add and modify users
Assign product access and Groups (Sites)
Activate or inactivate users
Manage supervisor assignments within their scope
This capability is typically limited to Site-Level Admins.
Users tab in ANVL Manager showing site-level user management actions.
Workflow Management (Mobilize & Editor)
Purpose: Designing and maintaining workflows
Unlocked by: Workflow Management Special Right
Users with Workflow Management access can:
Create workflows using Mobilize AI
Edit workflows in Editor
Manage questions, logic, and scoring
Publish workflows to Testing (UAT) or Production Groups
This access is typically granted to Workflow Managers or Business Administrators.
Workflow creation and editing experience in Mobilize and Editor.
ANVL Admin Portal
Purpose: Organization-level governance
Unlocked by: Super Admin Special Right
From the Admin Portal, Business Administrators can:
Manage all users and Groups across the organization
Assign Special Rights
Perform bulk user and Group actions
Configure organization-level settings and hierarchy
This is the highest level of access in ANVL and should be granted sparingly.
Admin Portal User Management showing organization-level user controls.
How This Comes Together
ANVL Workflows → Doing the work
ANVL Manager → Reviewing and managing the work
Users tab → Managing site-level access
Mobilize / Editor → Designing workflows
Admin Portal → Governing the organization
Roles grant entry points.
Special Rights unlock advanced capabilities.
🔑Key Takeaways for Business Administrators
Start with where users need to work, not their job title
Most users need ANVL Workflows access
Leaders and admins typically need ANVL Manager
Special Rights should be assigned intentionally and sparingly
The Admin Portal is for governance, not day-to-day tasks