Answer
Archiving a Group in ANVL is a controlled retirement process for a site that should no longer be used operationally. The Group is not deleted. Instead, you remove it from active use while preserving historical data.
To archive a Group, you must do all of the following:
remove all active Assignments
move all users out of the Group
update the Group tag to
groupType:ARCHIVEDrename the Group to show it is archived
This prevents future workflow use, assignments, and normal deployment activity while keeping historical reporting intact.
Do not archive a Group if:
users are still assigned to it
active assignments still exist
the Group is still needed for live operations
If your organization uses ANVL with other Benchmark Gensuite applications, archiving a Group may also require review of cross-platform site mapping.
Steps
Open ANVL Insights and confirm the Group should no longer be used for live work.
Remove all active Assignments tied to users in that Group.
Review assignments in ANVL Insights
remove or clean up any active assignments before continuing
do not continue until no active assignments remain tied to that Group
Move all users out of the Group.
open ANVL Insights > Users for one-off updates, or
open Admin Portal > User Management for bulk updates
reassign users to the correct active Group or Groups
confirm the Group being archived has zero users assigned
Open the ANVL Admin Portal.
in ANVL Insights, select Welcome, [Your Name]
select Admin Portal
Go to Group Management.
Find and open the Group you want to archive.
Update the Group tags.
set the Group tag so the Group is marked as archived
use:
groupType:ARCHIVEDsave the change
Rename the Group.
update the Group name using a clear archived naming pattern such as:
ARCHIVE [Original Group Name]save the change
Refresh the page and confirm:
the Group name is updated
the
groupTypetag is nowARCHIVEDno users remain assigned
no active assignments remain tied to the Group
If your organization uses ANVL integrated with other Benchmark Gensuite applications, review whether the site mapping also needs to be updated or archived.
Important notes
Groups are archived, not deleted.
Archiving preserves historical data.
New Groups do not inherit this archived status automatically.
Always remove users and assignments before archiving.
If the Group is still mapped to other Benchmark Gensuite applications, coordinate that change so reporting and site alignment stay accurate.