July has been a busy month over at Apploi! We released six new updates to the platform you may want to start utilizing in your day-to-day operations.
In case you missed the updates, here's a quick rundown:
📝 Job Notes
Release: July 1
We now offer the ability to add internal notes directly to job postings, which will help you share internal information about jobs and assign notes to other team members to review job posts. Job notes are perfect for tracking hiring manager requests and role-specific nuances at the job level.
Read more about Job Notes
Read more about Job Notes
Job Notes are internal-only notes attached to a specific job posting. Use them to:
Share feedback or instructions
Ask a team member to review or edit a job
Keep a record of important decisions or changes
Assign due dates and team members
The new Job Notes feature supports a flexible job approval process workflow that keeps your team aligned and accountable before publishing a job post. This guide will show you how to set up and use Job Notes effectively using custom user types for collaborative handoffs amongst your teams.
➡️ Editing In-Progress Documents
Release: July 2
Super Admins and users with custom permissions can now put documents into edit mode, giving you full control to make changes even after a document has started the signature process. This update gives you the flexibility to correct mistakes, update information, or make improvements without needing to start from scratch.
Read more about Editing In-Progress Documents
Read more about Editing In-Progress Documents
Here's what you can do in edit mode:
Reopen documents for editing - All existing signatures are cleared, but all other entered information is retained.
Exclusive access while editing - Only users with editing permissions can access the document during this time. Recipients will not see the document until you send it back out.
Make direct edits - Change text, add or remove fields, and adjust the document as needed.
Restart the signing process when you're ready. Once your edits are complete, you can send the document back to the recipients in the original order.
💡 Note: All previous recipients' data, except signatures, will remain intact when entering edit mode.
📎 Add a Candidate Resume
Release: July 14
We now offer the ability to upload a new resume to a candidate profile if a resume was not provided during application. This is perfect for walk-in applicants, referrals, or anyone who didn’t submit a file during the application.
Read more about Adding a Candidate Resume
Read more about Adding a Candidate Resume
Keeping candidate profiles complete ensures smoother reviews, better collaboration, and faster decision-making.
Use the Upload Resume option when:
A candidate applied without attaching a resume
You’re entering a referral or walk-in manually
You’ve received a resume outside the system (e.g. via email)
Our system will parse education and work experience from the resume. It won’t overwrite personal details.
💡 Read this help article to learn how to upload a resume to a candidate's profile.
🏷️ Candidate Tags
Release: July 17
Organize your candidates with Candidate tags, a powerful new way to categorize, filter, and search your talent pool. With just a few clicks, you can label candidates by skill sets, hiring stages, source, and more.
Read more about Candidate Tags
Read more about Candidate Tags
Candidate Tags are custom labels that can be added to any candidate profile. Tags help you:
Quickly identify candidates with specific skills, experiences, or attributes
Group candidates by hiring stage, source, or department
Collaborate more effectively with your team using shared context
Filter and search your talent database more efficiently
Think of them as sticky notes but searchable, standardized, and shared across your entire team.
💡 Read this help article to learn how to create and utilize Candidate Tags.
🗂️ Add Additional Files to Candidate Profile
Release: July 29
It’s now even easier to keep all important information for a Candidate in one place: the application. You can now quickly upload additional files to a Candidate’s application, such as license PDFs and most up-to-date resumes.
Read more about Adding Files to Candidate Profile
Read more about Adding Files to Candidate Profile
Similar to adding resumes to existing Candidate Profiles, you can now upload additional files. Keeping profiles up to date ensures more efficient collaboration amongst your team and faster decision-making.
💡 You can locate the Add Files feature in the Documents tab within the Candidate's profile. Uploading and deleting files will leave a trail in the Activity Log with dates and times.
📱 Optimizing SMS Messages with AI
Release: July 29
Our new AI feature helps recruiters instantly optimize SMS outreach, making it clearer, more compelling, and more likely to get a response. Whether it’s a first-touch or a follow-up, AI ensures your message hits the mark.
Read more about Optimizing SMS
Read more about Optimizing SMS
Our new AI-Powered Text Optimization feature adjusts SMS messages to improve deliverability and engagement.
By reducing message length while maintaining clarity, this feature is meant to help minimize carrier filtering and enhance candidate response rates.
With AI-Powered SMS Optimization enabled, you will notice:
Higher Deliverability - AI shortens messages to avoid carrier filtering, ensuring more texts reach candidates.
Improved Engagement - Concise messaging increases readability and response rates.
Reduced Candidate Drop-off - Clear and effective messages keep candidates engaged in the hiring process.
💡 Read this article to learn how our AI-powered text optimization works.