Artega offers flexible scheduling to help you match your availability to your lifestyle. Whether you’re juggling back-to-back calls on a Monday or need extra time between appointments for travel, you can create custom availability schedules that work for you. Follow these steps to set up and manage your custom availability patterns.
1. Getting started
Navigate to availability:
In the left panel of your screen, click on Availability. This takes you to your availability dashboard.
Default working hours:
When you first set up your account, you defined your default Working Hours. These hours indicate when you’re generally available for appointments. However, Artega gives you the flexibility to create custom availabilities to suit different scenarios.
2. Creating a new availability
Step-by-step instructions
Click “New”:
In the top right corner of the Availability page, click the New button to start creating a new schedule.
Add a title:
Enter a descriptive title that helps you identify the purpose of this availability (e.g., “Monday Calls” or “Chester Visit”). This title will appear on the Artwork page, making it easier to select the right calendar.
Activate days:
Use the slider to select which days this availability should be active.
Set appointment times:
Define the start and end times during which you’re available. Note that the end time represents the end of the appointment, not the latest time an appointment can start.
Add breaks if needed:
If you require enshrined breaks in your day (for instance, for lunch), click the + button. This allows you to add as many time segments as you need within a day.
Duplicate settings:
Use the copy symbol to duplicate your settings across selected days. This feature saves time by eliminating the need to re-enter the same information repeatedly.
3. Managing date overrides
Sometimes your schedule might have exceptions. For instance, you might be available every Monday except when you have personal commitments.
Add an override:
Click Add an override to set exceptions to your availability.
Customize overrides:
Select the specific dates you want to change. You can:
Set specific time ranges (using the + button if you need to add breaks), or
Use the slider to mark the entire day as unavailable.
Once you’re done, click Add Override.
Editing overrides:
You can revisit and edit these overrides at any time. If you operate multiple calendars in parallel (e.g., phone and in-person appointments), ensure you update overrides across all calendars.
4. Additional customization options
Adjusting timezone
Set a Different Timezone: If you’re traveling or need to set availability in another timezone, simply change the Timezone on the right-hand side. This adjustment ensures you don’t have to manually convert times.
Default calendar settings
Default calendar: You can designate one calendar as your default, which will automatically populate on the Artwork page.
Editing and deleting: You can modify or delete this default calendar by using the options in the top right corner. Note that if you delete a schedule that’s in use, any artwork linked to it will automatically revert to your default calendar—so remember to update them accordingly.
5. Finalizing and managing your availability
Save your changes:
Once you’re satisfied with your settings, click Save in the top right corner.
Return to the dashboard:
Navigate back to the Availability dashboard. Here, you can:
Duplicate your calendar using the three-dot menu on the right.
Delete a calendar if it’s no longer needed.
Keep an active schedule:
Always ensure you have at least one active schedule. If you delete a schedule linked to an artwork, it will revert to your default calendar automatically, so double-check your settings after any changes.
Stay updated
Artega continuously works to improve your scheduling experience. We’re soon launching the ability to integrate multiple calendars directly into Artega. To join the early access beta testing, make sure you’re signed up for our Artist Newsletter.
With these steps, you can tailor your availability to perfectly fit your busy life. Enjoy the flexibility Artega provides and manage your appointments with ease!