What Is a Term Event and How to Use It
Term events are recurring sessions that run over a fixed period of time. They are ideal for courses, term-based programmes, or multi-week workshops where customers book for a full term rather than individual sessions.
Step 1: Create a Termly Listing
When creating a new listing, you’ll first see the “How would you like to start?” screen.
You have two options:
Option 1: Start from Scratch
If you select Start from Scratch, you’ll need to:
Click Add New Listing
Choose Termly as your listing type
Then fill in the usual details, such as:
Event name
Description
Image
And any other relevant information
Once you’ve completed this step, you’ll be taken to the Basic Details page of your new event, where you can continue setting up availability, tickets, and other settings.
Option 2: Use a Preset (e.g. Diploma Course)
You can also select a preset such as Diploma Course (Termly).
This will automatically apply recommended settings for a term-based course, which you can fully edit afterwards. It’s a quicker way to set up a structured, term-style programme.
Step 2: Configure Basic Details & Display Settings
Fill in the Basic Details tab as normal.
Then head to Display Settings.
Display when there are no future dates
If enabled, your listing will remain visible even when there are no upcoming sessions available.
This is useful if you’d like customers to still view the event and potentially join a waiting list.
Display when sold out
When this is turned on, your listing will stay visible even when all sessions are fully booked.
This allows customers to see the event and join the waiting list instead of the listing disappearing.
Hide available spots count
If enabled, customers will not see the exact number of remaining spots.
Instead of showing precise availability (e.g. “3 spots left”), it will display a more general indicator.
Blocking Strategy
This setting controls how bookings affect availability.
Once these options are set, click Save changes.
Step 3: Add Tickets
Next, go to the Tickets tab and click Add Ticket.
For more information on how to set up tickets please check article Managing Tickets & Pricing (Tickets V2)
Step 4: Create a Term & Add Availability
Go to the Availability tab and click Add term.
Enter a Term name (e.g. Spring Term).
You’ll be taken to the Upcoming Sessions section.
You have three options for adding sessions:
Single – add one session at a time
Pattern – create repeating sessions on a set schedule (e.g. weekly)
Handpick – manually select specific dates for your sessions
Step 5: Manage Your Term Sessions
In the Availability tab, click Edit on the term you wish to update. From there, you will be able to:
Edit each session individually
Add additional sessions
Remove sessions
When you click on Settings, you can:
Enable or disable drop-ins for this term (Allow customers to book individual sessions instead of the full term.This also enables drop-in tickets at the course level.)
Enable or disable trials for this term (Allow customers to book trial sessions across the term.This also enables trial tickets at the course level.)
Enable or disable pro-rata pricing for this term (once your term has started, customers can join and pay only for the remaining sessions in the term.)
Enable or disable early access for this term (When enabled, the term is only visible via an early access link.)
Difference between trial and drop in tickets
With trial tickets, you can:
Limit how many times the same customer can book
Choose which sessions they can attend (all future sessions, the next session only, the next two sessions, or the next three sessions)
With drop-in tickets, customers can book any available individual session within the term.