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Adobe Express set-up for Book Creator

A ‘how-to” guide for Administrators

Randi Ahrndt avatar
Written by Randi Ahrndt
Updated over 2 weeks ago

Before you are able to use the Adobe app in Book Creator, you need to make sure Adobe Express for Education K-12 has been successfully enabled. Adobe Express for K-12 is free and unlimited.

💫 You have successfully set up Adobe Express K-12 for your school or district if you've completed the following actions:

  1. Created an Adobe Admin Console for your school

  2. Enabled SSO and auto-account creations in the Admin Console

  3. Enabled auto-assign for teachers to access Adobe Express for K-12 licenses in the Admin Console

  4. Teachers have added students into an Adobe classroom

How to ensure teachers are using the correct Adobe Express K-12 account?

When users login to express.adobe.com it will show "Adobe Express for Education" in the navigation bar. It will also show that users have 250 AI credits per month, rather than the 10 credits which are included with free accounts.

An image showing the text 'Adobe Express for Education' in the top left corner.

If you are unsure if your district has enabled Adobe Express K-12, the following instructions can help the administrator enable it successfully.

Step 1: Set-up Adobe Express K-12 Admin Console

For K-12 admins to get access to an Admin Console for Adobe Express, visit K-12 Onboarding Wizard (K-12).

Note: After completing the wizard, please allow 10 minutes before logging in to allow the network to update.

Step 2: Admins must enable teacher access

Now that you have an Adobe Admin Console, you need to create a Directory, Claim Domains, and share licenses with your teachers. More detailed setup information can be found here.

  1. Create a Directory [Admin Console > Settings > Create Directory]: A wizard will guide you through the process. On the first screen, provide a name for this directory. Note: This name is for internal use and is not exposed to your end users.

A screen shows options for creating a directory. The user has entered "School Directory" as the directory name. The user can choose between "Federated ID" and "Enterprise ID". The Federated ID option states: "Federated ID support Single Sign-On (SSO) via an Identity Provider. The organization hosts and maintains the user accounts and their assets." The benefits are: "Users can use organization password via SSO." and "Sync existing users and SSO setup from some identity providers." The Enterprise ID option states: "Enterprise ID allows the organization to maintain user accounts and assets, while Adobe takes care of the authentication. This option does not support SSO." The benefits are: "Users create their own password for Adobe.", "3rd-party identity provider is not required.", and "Quick, easy setup."

2. Choose Federated Directory: Selecting federated directory will trigger a set-up wizard. You'll be presented with three options: Microsoft Entra, Google SAML, or Custom SAML.

A screen that says "Select your identity provider for authentication". It has three options: Microsoft Azure Active Directory, Google, and Other SAML Providers. Each option has a description and a link to learn more about authentication.

3. Claim Domains: Once your federated directory is created, you must add your user email domains to it. With Microsoft or Google, you can login with your admin account.

A screen shows a list of domains from Google that can be claimed in Adobe Admin Console. The text reads "Select domains from Google that you want to claim in Adobe Admin Console." There are two checkboxes selected, and the status is "Available." The options "Cancel" and "Confirm" are at the bottom.

4. Enable Access Rules [Admin Console > Products > Product Automation Rules]: You have automated teacher authentication using domains for your users, now you need to distribute licenses for the product(s). The admin needs to select Adobe Express for K-12 from the Products menu and then has options on assigning licenses to district teachers:

A screen with the title "Add automatic assignment rule". It shows the steps "Select a product", "Select eligible users", and "Choose user access options". Below, it says "Select a product and a product profile that will be automatically assigned to eligible users. Learn more about automatic product assignment". There are two drop-down menus, one for "Adobe Express for K-12" and the other for "Default Adobe Express for K-12 - 2 GB configuration". There are "Cancel" and "Next" buttons at the bottom.

  1. Automatic assignment: When teachers login using the authenticated method (federated directory), they are automatically assigned a license. Note: This is the preferred method.

  2. Using a specific URL: To share access with select users, you can share a specific URL for your domain. This URL will trigger an SSO login to your primary configuration to authenticate.

The image shows a success message: "Success! Your school set-up is complete." It also includes the text: "Users with enabled domains can now access Adobe Express. To change or enable additional settings for your school, visit the Adobe Admin Console." Below that is a section titled "Share with your users" with the text: "This URL will give eligible users access to this product." There is a logo for Adobe Express K-12, and a URL with a button that says "Copy link to Adobe Express."

Step 3: Teachers must enable student access

Once your teachers have been assigned a license to Adobe Express K-12 from the Admin Console, they must create a classroom and add their students to use Adobe Express for K-12.

  1. Create a classroom: From the teacher homescreen, select Classrooms and then select Create class. Teachers will follow prompts to add the title and details for the new classroom.

    A screenshot of the Adobe Express Classrooms page. The page shows the options to create a class, and a class called "J. Silva's Class" for Grade 5. A menu is open with the options to "Switch profile", "Learn more about profiles", "Personal Profile", and "Classrooms profile".

💬 Note: Teachers may be asked to verify educator status in order to invite students to a class if they were not auto-authenticated from their district Adobe Administrator.

2. Add students: Teachers will open the selected classroom and select Add People. They will be given a class code and URL link for students to join and access their classroom.

💬 Note: There are also other methods for students to join a classroom such as Google Classroom Roster import, student email addresses, or even approved email domains.

🌈 Check out these resources for more information:

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