How to get here
In the main menu on the left, click on Classes.
Select Planning.
Select the class template you want to edit.
Click the 3 dots and select Edit planning.
1. Review planning details
Planning started on (required)
The original start date for the planning. Used as an anchor point when rotating instructor planning.
2. Configure class settings
Here you can enable or disable features for the class template.
Enable automatic class cancellation
Automatically cancel classes that do not meet the minimum participant requirement.
Is Open Gym
Mark the class as Open Gym.
Is a closed class
Only invited members can book the class.
Is personal training
Mark the class as a personal training session.
Enable penalties
Charge penalties for late cancellations or no-shows.
Allow guest bookings
Allow guests to book the class.
Release workout programme
Automatically publish the workout programme before the class starts.
Override cancellation deadline
Use a custom cancellation deadline instead of the system default.
Automatic check-in for all members
Automatically mark members as attended upon registration.
Welcome email to guests
Automatically send a welcome email to guests.
3. Configure planning and timing
Decide when the class should take place.
Days of the week (required)
Select which days of the week the class takes place.
Frequency (required)
Select how often the class repeats.
Class starts at (required)
Enter the class start time.
Class duration (required)
Enter how long the class lasts.
Shift duration
Enter the instructor's total working time.
Time before programme release
Enter how long before class start the programme is published.
4. Set the active period
Decide when the planning should be active.
Planning starts (required)
The first date on which class instances are created.
Planning ends
The last date on which class instances are created. Leave empty for ongoing planning.
5. Set class capacity
Decide how many members can participate.
Max participants (required)
The maximum number of members who can book the class.
Minimum participants per class
Minimum number of participants before the class goes ahead.
Time before automatic cancellation check
Enter how long before class start the system checks whether the class should be cancelled.
6. Configure instructor assignment
Decide how instructors are assigned.
Planning type (required)
Select whether instructors are fixed, rotate weekly or vary by day of the week.
Coaches
Select one or more instructors for the class.
7. Configure Auto-Enrolment
Select members to be automatically enrolled in each class instance.
Automatically enrol member
Select the members who will be automatically enrolled in the class.
8. Save changes
Click Save changes at the bottom of the page. The system will validate all information, update the planning settings and show a confirmation when the changes are saved.