This guide is for everyone.
To find it, go to Rota, Time & Attendance in the left-hand menu.
What Rota, Time & Attendance does
Three ways to use it
What comes across from Core HR
Key features
Where to go next
1. What Rota, Time & Attendance does
Rota, Time & Attendance brings your rota, clocking in and timesheets together in Breathe. It uses the people and information you already keep in Core HR, so you don’t have to type anything in twice.
Your team can see their shifts and clock in from their phone, their computer or a shared device at work. Every clock-in becomes a timesheet entry, ready for you to check and approve.
You can switch on your free 2 week trial for Rota, Time, and Attendance by clicking 'upgrade' in the left hand navigation bar, or via the plan and billing settings page.
2. Three ways to use it
When you first open Rota, Time & Attendance, a step-by-step setup helps you choose how you’d like to start:
Time & Attendance: clock-in, timesheets and break rules, with no shifts or rotas to set up.
Rota: build rotas across jobs and locations, then publish them to your team, with no clock-in.
Rota + Time & Attendance: plan shifts and record the hours actually worked, all in one place.
You can change this later in Settings > Account mode.
💡 Good to know: if you start with Time & Attendance, you can add rotas later. You won’t lose anything you’ve already recorded.
Not sure which to choose? Our Getting started with Rota, Time & Attendance guide helps you decide, then points you to the setup guide for your option:
3. What comes across from Core HR
When you set up, these come across from Core HR for you to check:
your employees
locations
departments
jobs
leave and sickness
To make a change, update it in Core HR and it’ll carry across.
💡 Good to know: you’ll need to add your employees in Core HR before you can set up Rota, Time & Attendance. Getting started with Rota, Time & Attendance shows you how.
4. Key features
Guided setup: a step-by-step setup brings across your Core HR information and helps you choose how you work.
Rota: build your team’s week and copy it forward. Your team can’t see anything until you publish.
Coverage: set how many people you need in each job, and see a warning when you publish if you’re short.
Leave on the rota: leave and sickness from Core HR show on the rota automatically.
My shifts: employees can see their week and clock in, clock out and start a break.
Timeclock: turn a shared tablet into a clock-in point, with a PIN for each person.
Location checks: set an allowed area around each location, and choose whether to record where people clock in.
Live attendance: see who’s in, who’s on a break, and who’s running late or missing.
Timesheets: clock-ins become timesheet entries with your break rules applied, ready for you to approve.
Pay: set how each type of hour is paid, then download hours and estimated pay in the Timesheet report.
Email notifications: everyone chooses which emails they get.
5. Where to go next
Admin and HR users: start with Getting started with Rota, Time & Attendance, then follow the setup guide for the option you’ve chosen.
Managers: The Rota: creating and managing your rotas
FAQs
Q) Do I need to add my employees again?
A) No. Your employees, locations, departments, jobs and leave come straight from Core HR.
Q) When can my team see the rota?
A) Only once you publish it.
Q) Can my team clock in without a smartphone?
A) Yes. Set up a shared device as a Timeclock, and they can clock in with their name and PIN.
Q) Can employees swap shifts?
A) Not yet. Shift swaps are coming later!
We’re here to help
Any questions? Contact support using the messaging feature at the bottom right of your screen 💬