Do you want to keep track of how much overtime your employees are doing? Perhaps you want to know how much work has been done for a particular project, or how much time to bill a client for?
No problem - Breathe time logs can help! The time logs module allows you to record smaller chunks of time, meaning you can keep track of things with ease.
PLEASE NOTE: This is not designed as a Time in attendance feature or a 'Clock in-clock out' module. It is purely for logging overtime in hours or time worked against a project.
How do I enable time logs?
Simply go to Configure > Settings > Modules > Time Logs
Please note: You will need to have Admin or HR permissions to enable time logs for use on the starter plan, and Admin or HR and Finance permissions assigned on all higher plans to enable this module as it has financial links to overtime payments
If you see the below message, it means that time logs are not included in your current plan, so you'll need to upgrade to utilise this tool. They are available on the Starter plans or above. To upgrade the Admin user will need to head to Configure > plan and billing > manage plan > change plan
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Once you're good to go and have access to the time logs tool, simply follow the Configure > Settings > Modules > Time Logs steps and ensure 'time logs' is ticked, as shown below.
Be sure to Tick the box and click "Update" . Time Logs are now enabled on your system
Creating Projects
If you are already using expenses, then you may be familiar with projects. With time logs, this is a way for you to group things together under one heading. For example, you may create a project called "client X" and then log time against it. That way you know how much time has been spent on client X. You can use this for anything. It might be projects, clients, months, anything you can think of.
To set this up, you need to create some current projects or clients within breathe. You can do this by going to Company > Projects. Just click the add button and fill in the details:
Only mark a company project as 'complete' if you no longer wish your employees to be able to select this project when logging time.
Once you've done this, you are good to go. Employees can start logging time. They can do this from their dashboard. If you look at your own dashboard you will see the new option that looks like this...
Adding a time log
From here the user can either view their time logs or create a new one. Click 'Add a new time log' and you will be presented with a form to fill out.
PLEASE NOTE: If you are on a Starter plan then any Admin or HR user will be able to see the reports and action time logs but if you are on a Regular, Pro or Premium plan then you will need Finance access in order to see this information (and line managers can see this area if they are responsible for an employee) You can also get to the Time logs screen by going to the employee record and selecting More > Time logs
Running the time logs report.
IMPORTANT: You will require Finance permissions to run a Time Logs report.
Head to Reporting > reports > time logs reports > time logs select the dates you wish to filter by to show the relevant data.
Select the time log you wish to view using the arrow icon
This will take you to that specific time log entry, select 'Time logs once more to be able to then process the log
Select the logs that you wish to process by placing a tick in the box and then selecting 'Process logs' or alternatively hit select all on the left.
Once processed they will be reflected as such so you are able to pass this information across to the payroll team to action. You are able to export the reports in 4 different ways by selecting the export buttons under the 'process logs' button.