All Collections
Core HR
Holiday management
Company Holidays and Blackouts
Company Holidays and Blackouts

Allow you to add days your people can have off (e.g. public holidays) and stop people from booking holiday on certain dates

Emma Johnson avatar
Written by Emma Johnson
Updated over a week ago

Company Holidays

Company holidays are extra days that the company is closed that do not need to be deducted from an employees allowance. If an employee has booked holiday over a company holiday, this will not come off their holiday allowance. 

Please note: company holidays are different to statutory holidays.

To set the company holidays go to Configure > Settings > Absence Settings > Company Holidays

These company holidays will not automatically deducted from the employees allowances, if you wish for these to be taken from the leave allowance it will need to be made as a manual adjustment on each employees profile. e.g booking the days off between Christmas and the New Year.

To add a new company holiday click +

You have the option to set half day by ticking the half day box.

Enter the details and click 'add company holiday'

Please note: 

Occasionally employees may wish to book the other half of a day off if you have added in a half day company holiday.

If you have added a half day company holiday and your employees want to take the other half of the day off, they will need to book this as a whole full day. Breathe will then make the calculation and only deduct half a day.

If they have requested half day it will show as 0. All you need to do here to rectify this is to edit the approved leave to a full day or if it has already been approved, cancel and re add this and you will see the correct deduction.

The company holidays will appear on the company calendar in a light blue colour. 

Please note: The company holiday will only appear if an employee has holiday booked in that month. 


Company Blackout

So what is a company blackout? Well this is a period of time where employees cannot book holiday. It is ideal if you need all your staff in the office over the Christmas period.

To set company blackouts go to Configure > Settings > Absence Settings > Company Blackouts

To add a company black out click +

Enter a name, start date & end date, select all or choose a particular department then create company blackout. 

If an employee already has holiday already booked during this period of time, breathe will let you know. 

Once you have created your company blackout, it will appear on the calendar in a light grey/blue colour for everyone to see. 

Please note: The company blackout will only appear in an employee has holiday booked in that month. 

   

So what happens if an employee tries to book holiday?

If an employee tries to make a holiday request over an existing company blackout, they will receive an error message. 

Can I override a company blackout?

Yes. However only HR users have the ability to override a company blackout. You can do this by going to the employees profile >  leave > add leave > from here you can add leave on behalf of the employee. 

Did this answer your question?