Employee user guide

This guide is for users with employee permissions

Welcome to the Breathe Employee user guide

If you’re reading this, congratulations. You’re one of the lucky ones. Firstly, thank your managers as they’ve taken the first step for employee-kind and put your needs first.

They’ve chosen to invest and enrol you on our HR management system, which we’re pretty confident will improve how you feel and act at work. Seriously. It’s passed our in-house employee test and currently helps over 200,000 people, just like you, manage sickness, holidays and one-to-ones. And that’s just the beginning.

This guide, like our software, is designed for people just like you. Think of it as an induction to a world where work, life and balance can meet, join forces and live happily ever after.

Manage people, not paper

Breathe is a people-friendly cloud-based HR system that gives you the power to record holiday requests, sickness and your performance metrics.

We know the secret to great business is switching spreadsheets for software and managing people, not paper. That’s just one of the many reasons we created software to automate HR admin. We hope you love it as much as we do.

Ready to learn? Great. Here’s to working smart with Breathe.

In this guide, we’ll walk you through each of Breathe’s features. Here’s what’s in store:

Oops. Forgotten password?

It happens. We’re only human after all. Click the ‘Forgot your password?’ link, and we’ll email you instructions to get you safely back into your account

Once you’ve logged in, you’ll land on the Your Profile dashboard screen.

This is where you’ll find important company announcements and the main stage for organising your own people admin. Think of it as a snapshot view of your personal holiday allowance, sickness, performance goals, company documents and more.

You can log in from any device, at any time and from anywhere.

View company suggestions, shout out to your team and celebrate success with kudos in our Community menu...

The word “kudos” comes from the Greek meaning “glory” or “fame”. Now we use it to virtually recognise a job well done.

Click on the star icon at the top right of your screen to give kudos and help colleagues feel appreciated.

From your profile you can access leave, sickness, training, performance and much more.

It’s nice to feel organised. Put all your ducks in a row and upload important personal documents into our Documents feature.

We’re big on people's privacy and will protect your information in our super secure servers. We’ll send what you store straight to the cloud. Trust us, you’re safe.

While you’re here, be sure to check out the latest uploaded Company documents and keep up to date with the latest legislation and business notices.

We’ll nudge you with an email to highlight the documents you need to read by the deadline. Once read and informed, check the tick .

Home to all company information such as company goals and more

Never double-book again. Avoid holiday conflicts and check your teams’ requests via the company calendar. Accessed via the calendar icon at the top right hand side of your screen...

You can view the calendar by Month and filter by department.

With the Breathe Refer a Friend scheme, when you refer friends, family, or members of your network to Breathe, you can personally earn up to £300 for each new customer you refer, plus they’ll benefit from 15% off for 6 months of their new account.

It's our way of saying thanks to you for sharing the gift of time and convenience with others.

There’s more than one reason why this is our most popular feature:

And what’s more, we’ll nudge your line manager or holiday approver with an automated email. Once the request is confirmed, you’ll receive another email with their response.

Calling in sick needn’t be painful.

Log in from anywhere. Click ‘report new sickness’ and fill in the relevant information. We’ll send this directly to your line manager or HR admin for approval.

If the ‘report a new sickness’ button doesn’t show, it’s because your team prefer to check you’re okay over the phone. This can be switched off or on at any time via your Breathe admin user.

Want to check you’re on track with deliverables? In need of a debrief or performance review? Great. Request a one-to-one and learn how to personally grow with your business. Select ‘request a one-to-one’ from your dashboard.

Sit back and wait for your line manager’s acceptance. All done. We practice what we preach. We’ve seen firsthand how regular weekly one-to-ones with your line manager can help to improve productivity, confidence and performance at work

We promise to keep your information and documents safe and secure within the cloud.

Our IT team are a clever bunch and always searching for ways to make Breathe work even smarter for you. That’s why we invest in only the highest level of data security.

We’re completely ISO 27001 compliant and have the paperwork to prove it. This means our security is just as aggressive and credible as our hosting providers, Amazon Web Services.

With Breathe's self-service mobile app, you can efficiently manage various aspects of your work life, including leave requests, sickness notifications, submit expenses, shift updates, unavailability notifications, and viewing timesheets.

For further details on our app and how to use it, please click the button below...

All that is left to say is a big thank you for using Breathe and joining our paperless HR revolution.

We hope you enjoy using Breathe

Team Breathe