You can track the location of your people when they clock in within the Rota, Time & Attendance module.

To set this up, head to Configure > RTA Settings > Geofencing and tick the ‘Request GPS location’ box.

If you want to, you can also choose the location & the radius in which your employees will be able to clock in, e.g. within 50 meters of your workplace.

Please note: the minimum radius that can be set is 50m. This is to allow for inconsistencies of devices and Google Maps or if it does not recognise the exact location that has been selected.

Once the location is selected, you will be able to see from the red ring around the location, what radius this distance will cover to confirm you are happy with it.

From here, you can toggle on/off your required location(s) that require geofencing. This is especially useful if you have multiple sites or have people who work out on the road (An alternative is to have these employees enter manual timesheets).

A major benefit of using geofencing is the reduced chance of time theft of your employees by clocking on before arriving on-site for their shift.

Please note: The only location that is captured by the system is the clocking-in location. Clocking out and live location of your employees are not recorded.

To view an employee's clock on location, navigate to the Rota by selecting Rota > Rota. Ensure you have the timesheet filter ticked on, so that the timesheets are visible in the Rota view. Scroll to the desired employee, and click on the timesheet for the shift you are looking to view. The window that pops up will include all timesheet information for that shift, including a map showing the location the employee clocked on from.

Any questions? Simply get in touch with us by using the messaging feature at the bottom right of your screen 💬