Initial configuration
Your Account Manager needs to activate the system on bsport side. For this, they will need to confirm the following information:
Company name
Company address: First line, Province, Postal Code, City, Country Code
Company Codice Fiscale
Information related to the third-party platform that will transmit the invoices to the government. Confirm with your Account Manager whether you will be using Aruba; if you will be using another provider, you will need to provide its country code and Codice Fiscale
How to use the system
Regularly, for example, every week, you can click on the button "Generate invoices" to download XML files in bulk
The system will only download invoices that have not been generated yet
The system will not download the following invoices:
Refund invoices
Payment receipts for credit or debit to the member’s internal account balance
Any other invoice with errors
All invoices successfully generated will display a new status “Generated”
Connect to Aruba, upload all the files, and send them to the government
After uploading on Aruba, you can edit each one if needed, or decide to only send a few if needed.
Monitor on Aruba to check that no invoice was rejected by the government
On bsport, it is also possible to export a single invoice if needed
Common cases to handle:
One of your invoices is refunded: Currently, the system does not manage refunded invoices. You should manually manage this invoice
Payment receipts for credit or debit to the member’s internal account balance: those do not need to be transferred to the Italian government, as they are not invoices
An invoice could not be exported due to missing user info (either Codice Fiscale or full address)
Update the member information, or ask the member to update their information on their bsport member account
Export the invoice, using either the button to download a single file or the one to export several files at once.
Send it to the government