This guide helps orientation teams use CampusESP’s Advanced Event Management tools to create a streamlined, branded, and efficient Student Orientation registration and check-in experience.
Orientation Registration Form Layout & Enhanced Flexibility
Orientation often includes multiple sessions, fees, and add-ons (meals, parking, swag). You can control how products and questions appear to students:
Use Enhanced Form Flexibility to:
Present orientation sessions, parking passes, and guest tickets before the core form questions so students immediately see key options.
Customize the order of form fields to reflect priority information (e.g., mandatory session selection, housing arrival time).
How to enable:
In the product group for your tickets/add-ons, click “Advanced settings.”
Check “Display this group before the registration form.”
This helps reduce drop-offs and makes critical choices more prominent.
Collect Additional Details with Per-Product Questions
Orientation events often require details for each session attendee.
Per-Product Questions allow you to:
Ask session-specific follow-up questions tied to a given ticket or add-on (e.g., “Guest Name”, “Meal preference”).
Display responses on the Event Check-In screen so onsite staff can access info easily.
How to configure:
Hover over a product (e.g., “Orientation Main Session Ticket”) and click Edit.
Choose “Per-Product Questions” → Add Field.
Set up your questions and specify whether they are required.
Pro Tip: Check “Display answer on check-in details” so staff see responses at check-in time.
Use this for accurate attendee data and smoother orientation day operations.
Volume Pricing for Group Discounts
Sometimes students register with guests (family, roommates) or purchase multiple items. Volume pricing lets you offer strategic pricing based on quantity — for example:
If a student registers 3+ guests, the ticket price drops per person.
Offer bundled orientation packages (e.g., parking + shirt + session).
Setup steps:
Edit the product you want to apply volume pricing to.
Select “Volume Pricing”, then define price tiers based on minimum quantities.
Enter price per ticket for each tier.
Great for incentivizing complete registrations and capturing extra revenue.
Targeting Criteria for Student Groups
Orientation offerings may differ across programs/colleges (e.g., engineering vs. arts students) or student cohorts (transfer vs. first-year).
Targeting criteria let you:
Restrict which students see certain products (e.g., welcome dinner tickets reserved for honors students).
Customize pricing or session options based on community membership in CampusESP.
How to configure:
Create the product (for a special group).
Click Edit → Purchase Restrictions.
Select the community or criteria (e.g., “Engineering Students”, “Transfer Students”).
Save.
Useful for ensuring students only see relevant orientation opportunities.
Product Caps to Prevent Conflicting Session Registrations
Orientation schedules often include concurrent sessions. Product caps ensure students only register for one session in a time slot or choose one track per orientation theme.
To set up:
Make a group of products for sessions that conflict (e.g., Orientation Workshops at the same time).
Click the group’s title → Advanced Settings.
Check “Only allow selection of one item within this group.”
Add a reminder in the description so students understand the limit.
This removes scheduling confusion and prevents overbooking.