The Document Register gives you a complete view of all documents across your approved materials. Use it to track document compliance, find expired documents, and identify what's missing.
Page overview
The Document Register displays documents in a table format with tabs to quickly filter by status.
Tabs
Tab | What it shows |
All | All documents in the system |
Valid | Documents that are current and not expired |
Expired | Documents past their expiry date that need renewal |
Missing | Required documents that haven't been uploaded |
Columns
Column | What it shows |
Document Type | SDS, COA, TDS, Organic Certification, etc. |
Product | The raw material this document relates to |
Supplier | The supplier who provided the document |
Supplier's Product | The specific supplier product |
Status | Valid, Expired, or Missing |
Expiry Date | When the document expires (if applicable) |
Uploaded | When the document was added to ChemCloud |
Filters
Use filters to narrow down the list:
Document Type - Show only SDS, COA, TDS, etc.
Product - Show documents for a specific raw material
Supplier - Show documents from a specific supplier
Expiry Date Range - Find documents expiring within a time period
Common tasks
Find expired documents - Click the Expired tab to see all documents that need renewal. Use this for your regular document review process.
Check compliance - Click the Missing tab to see which required documents haven't been uploaded. These are documents you need to request from suppliers.
Download a document - Click on any row to view the document details, then click Download to get a copy.
Document requirements
Documents appear in the Missing tab when:
The product has that document type set as required
The document hasn't been uploaded to the approval record
To set which documents are required for a product, see the Products page.