To get the most out of ChemCloud, use it as your single place to manage supplier approvals and documents. You'll have full visibility of what's in progress, what's missing, and a complete audit trail.
Manage all approvals in ChemCloud
Track every supplier approval from start to finish - before it goes into your official system of record.
Why this matters:
See all in-progress approvals in one place
Nothing falls through the cracks
Procurement can see what's approved and what's pending
Full activity history shows who did what and when
How to do it:
When Procurement flags a new material, create an approved material record
Update the status as you progress through your evaluation
Upload documents as you receive them
Mark as Approved when complete
Keep documents up to date
Use the Document Register to track all your documents and their expiry dates.
Why this matters:
See which documents are valid, expired, or missing at a glance
Get ahead of expiries before they become a problem
Know exactly which suppliers need to send updated documents
How to do it:
Check the Document Register regularly
Use the Expired tab to see what needs renewal
Use the Missing tab to see required documents that haven't been uploaded
Request documents directly from suppliers with one click
Use the AI Document Ingestor
Let AI do the filing for you. When suppliers send documents to your ChemCloud email, they're automatically processed and filed.
What it does | How it helps |
Identifies document type | No need to manually categorise SDSs, COAs, TDSs |
Matches to the right product | Documents filed to the correct approved material |
Extracts expiry dates | Expiry tracking is automatic |
Tip: Give suppliers your AI ingestor email address, or set up email rules to forward documents automatically.
Collaborate with Procurement
Use @mentions to communicate with Procurement without leaving ChemCloud.
Procurement can tag you when they need an approval reviewed
You can tag them when an approval is complete or if you need more information
All conversations are linked to the specific approval record
This replaces email chains and keeps everything in context.
Maintain your audit trail
Every action in ChemCloud is logged with timestamps:
Who changed an approval status and when
Who uploaded a document and when
Who sent a request to a supplier
All notes and @mentions
This gives you a complete audit trail for compliance and internal reviews.