As a manager, you want to ensure your team is getting the most out of ChemCloud - and that you are seeing the cost and time saving benefits.
While your team uses the day-to-day features of ChemCloud, we recommend you use ChemCloud's analytics to analyse your procurement performance.
You can use analytics to manage the four main areas of procurement: Products, Purchasing, Fulfilment, and Suppliers.
We recommend going through each analytics page methodically once per month, spending 5-10 minutes with your procurement team to measure progress in those areas.
Supply Chain Resilience
Do we have enough approved suppliers per raw material?
Do we have enough approved suppliers in our top spend and critical products to drive pricing down and prevent supply chain delays?
Topics for discussion:
Review Approved Material Target on the Product Analytics page - this is a live measure of your % of raw materials against target
Set Target Approvals at the product level - ChemCloud measures how many raw materials meet their approval target
Identify 2-3 products where you want to focus on finding new approvals
Review in-progress approvals to ensure they don't stay stuck in the approval process
Outcomes:
Set Target Approvals on products where more approvals are required
Identify 2-3 products to find new suppliers to meet approval target
Review in-progress approvals to ensure they are being appropriately prioritised
Cost Savings
Are we running a rigorous RFQ process and uncovering COGS savings?
Review the Purchasing Analytics page with your team.
Topics for discussion:
How are savings tracking? What are the big wins since the last meeting? Dig into product-specific analytics on the product page
How many orders have RFQs prior to ordering? What is preventing the team from getting multiple quotes before ordering?
Discuss 1-2 products which need to see price reductions - dig into pricing history and determine if a new approved supplier is required
Outcomes:
Celebrate wins and identify where savings are coming from
Identify blockers to running competitive RFQ processes
Target specific products for price reduction focus
Supplier DIFOT
Are our suppliers delivering on time and providing appropriate documentation?
How is supplier DIFOT tracking? Are COAs being provided on time? Which suppliers or products are proving problematic?
Topics for discussion:
Look at DIFOT in the relevant period - which suppliers are problematic? Which products are problematic?
Do we need to change our lead time in the MRP to cater for this?
Look at when COAs are being provided - which suppliers or products are problematic?
Outcomes:
Identify problematic suppliers for follow-up
Adjust MRP lead times where needed
Address COA delays with specific suppliers
ChemCloud Usage
Are we as a team getting the most out of ChemCloud's automations and functionality?
Review the Team Usage Analytics page to understand which team members are seeing benefits.
Topics for discussion:
Which team members are actively using ChemCloud?
Are we using the automations available (AI Quote Ingestor, AI Document Ingestor)?
What training or support does the team need?
Feel free to reach out to the ChemCloud team for input on how to increase adoption and value.