Activity Codes in Chronotek add an extra layer of insight to your time-tracking system. While traditionally used to track specific tasks at job sites, they've evolved to serve multiple business purposes. Here's how different organizations leverage this versatile feature.
Traditional Task Tracking
At its core, Activity Codes track what employees do at each job site. This tracking provides valuable data for job costing, billing, and workers' compensation. One customer significantly reduced their insurance rates by proving window cleaning comprised only a small portion of their operations. The system also integrates with QuickBooks, converting activities into billable service items.
Administrative Time Card Management
Beyond task tracking, Activity Codes serve as an internal administrative tool for time card approval. Managers can mark cards as reviewed and approved, creating an audit trail of supervision. However, this administrative usage can't coexist with employee task tracking - you must choose one approach. Time cards can have only one activity code applied to them.
Attendance Management
The system also helps track employee attendance patterns. By recording call-outs through Activity Codes, managers can monitor absence trends and maintain accurate attendance records. The reporting system provides both detailed and summary views of attendance patterns.
Health and Safety Compliance
During the COVID-19 pandemic, organizations adopted Activity Codes for health screening. Employees use the mobile app to complete pre-shift health surveys, ensuring workplace safety compliance and maintaining screening records.
Reporting and Analysis
All these applications of Activity Codes feed into a comprehensive reporting system. Whether you're analyzing task costs, reviewing attendance patterns, or monitoring health screening compliance, the system provides both detailed and summary views. Export capabilities allow further analysis in external systems. The task tracking article dives into several activity reports.
Activity Codes bring powerful flexibility to time tracking. Start with basic task tracking and discover new ways to streamline your workforce management as your needs evolve.
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