Overview
Chronotek PRO includes different job types, and each is designed for a different kind of work.
Ongoing jobs are used for recurring work with a repeating schedule.
Projects are used for work that must be completed within a defined timeframe.
Work Orders are used for one-off work requests.
Auto-renew applies only to ongoing jobs, as it is intended for work that repeats on a consistent schedule. Ongoing jobs default to 365 days so they stay consistent, and auto-renew is enabled by default (can be turned off). This feature allows jobs to continue forward without interruption when they reach their end date.
How to Set Up Auto-Renew (ongoing jobs only)
Create a new ongoing job, making sure to use a 365-day duration.
Auto-renew starts the day after the end date.
It renews for the same duration as the original number of days, and this keeps it consistent year over year.
365-day durations prevent start dates from creeping over time.
The system extends the job forward.
If the auto-renew option is left turned on, the job is automatically extended into the next year.
Be mindful of the start date.
Timecards cannot be entered before the start date.
When adjusting start dates:
Keep the ongoing job set at 365 days.
Update the end date accordingly to be one year.
How Auto-Renew Works
Step 1: The system creates the next job 30 days before the current end date.
View these under "All Future".
Step 2: Auto-renew only happens if:
The job has at least one time card during its duration (a job will not auto-renew if it has never been worked before).
Step 3: When a job renews:
All Shifts/Teams are copied.
Schedules are copied ONLY if worked in the past 30 days.
Note: This may impact jobs on seasonal schedules.
Important Notes
New job start dates can only go back to the earliest open pay period.
Changing an ongoing job to a project or Work Order will disable auto-renew.
Leap year impact:
Renewed jobs may shift by one day earlier.
Happens every four years.
Can be manually adjusted if needed.
Additional Tip
Keep ongoing jobs for the year timeframe, but set Schedules with end dates.
Example:
Create a 365-day job.
Set a seasonal schedule to start in April and end on Labor Day.
This avoids needing to manually delete schedules later.