It is important to take a few minutes to ensure overtime settings and employee pay rates are set before you close pay periods.
Overtime Settings
Click on the gear at the top right for Settings.
Go to the Payroll tab. Then Overtime Rules.
Then select 'change settings.'
Set your overtime value to the correct number of hours for weekly overtime in your state or country. Select the correct rules if you're in California or another state using any expanded overtime rules.
Employee Pay Rates
Pay rates are essential - without them, you can't track job costs. When you add employee pay rates, Chronotek Pro transforms from a time-tracking system into a complete job costing tool.
However, pay rates are not mandatory.
Find People Without Pay Rates
Here's how to quickly find people without pay rates before closing a pay period.
Go to People and switch to List View
Look for employees who are missing pay rates
Click the employee's name to open their Profile
Go to the Pay Rates tab
Click the pencil icon to:
Add or edit pay rate
Update Payroll ID
Update Dept ID
Key Things to Know About Closed Periods
The system will auto-close pay periods if you don't close them. The system will allow a max of 4 open Payroll Periods.
When the pay period is Closed without exporting, the batch is marked Pending. Any Pending batches can still be Exported.
All time cards in Closed Pay periods are locked from any changes - including pay rates.
Batches in Closed pay periods cannot be deleted. In the future, we will have an Adjustment process.
Next up: check out the article Prepare Payroll Hours.
Check out the Help Center for more articles. 😎