How to Use Employee Payroll ID, Department ID, and Job Payroll ID | Chronotek Pro

Let's make payroll prep easier. I hear a resounding 'yay' to that 😃.

This is a one-time setup so let's just get it done.

Employee's Payroll ID and Department ID

There are two payroll identifiers for people:

First, download everyone's payroll ID from your payroll company. This is the number/ID that uniquely identifies them.
Then, use the person's Department ID to cost the hours to other than their home department. Or use it to distinguish other categories: Example - employee status from contractors.

These both match what you set up in the payroll system.

In Chronotek, go to the person's profile > Pay Rates > use the pencil to edit both IDs.

You can also view the history of changes right there.

Again, this is the unique identifier in your payroll company. If you don't have this identifier, you can skip this section.

In Chronotek, go to the Job's profile > Details > Export Settings > Job Payroll ID > enter the job payroll company ID here.

When you batch payrolls, the different exports use these IDs to bucketize the time.

This one is the Payroll Summary:

This one is the Payroll Time Card Detail - which includes the Job Payroll ID: