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How to add staff members and assign permissions under 'Manage Team'
How to add staff members and assign permissions under 'Manage Team'

How do I give staff member access to ClassCover so they can book teachers

Billie avatar
Written by Billie
Updated over a week ago

ClassCover allows you to have unlimited school users in your account. You can invite team members and assign permissions from the page 'Manage Team'. This page can be found under the top right hand corner on the desktop version under your school name.

You have two tabs on this screen

  1. Members and Permissions: These users at your school get logins and can access ClassCover

  2. Smart Groups: Classroom Teachers: These are not users and don't get a login. This tab is only create and assign Smart Groups to names. If you want to give classroom teachers access to bookings, please add them via 'Members and Permissions' tab and assign permissions.

Members and Permissions (first tab)

From this tab you can invite members vis the button on the top right hand corner and assign a role and permissions.

The role types available to you are:

  • RTA - (Relief teacher administrator. This is the main account holder and there can only be one)

  • School Administrator

  • Classroom Teacher

The permissions you can set are:

  • Owner (this is the RTA and can only be one)

  • Administrator Access

  • Limited Access

What the permissions mean

Owner (RTA)

Main account owner. You have full admin rights but you are also the main point of contact.

  • Can approve and remove teachers

  • Can adjust admin settings

  • Can place bookings

  • Can post jobs

  • Can send messages via ClassCover

  • Can edit and create Smart Groups

  • can edit school profile

Administrator Access

Full admin access same as above but not the main account holder.

Limited access

Can access the school's profile and send booking requests. They can also cancel a booking made by themselves only. They can't approve or remove teachers and don't have access to Find New, Pending Requests or Pending Invites. They can also download payroll reports.

All other admin features mentioned above aren't available to Limited Access users.

What happens after you invite a team member on ClassCover via the Manage and Permissions tab?

Once a user is added they will be sent a welcome email with their login credentials.

The new user can change the password by going to the arrow drop own menu in the top right hand corner and "My Settings".

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