INTRODUCTION
Feature Summary: Learn about CourtReserve's waiver and agreement options.
Use Cases: Clubs can require members/players to sign waivers and/or membership agreements. This premium add-on feature is different from the Disclosures tool that comes standard with every CourtReserve account. Disclosures, for instance, use a checkbox to indicate agreement instead of a digital signature.
Overview
Waivers
Members/players sign a waiver to agree they voluntarily give up a privilege or legal right. Sport-related organizations often require members/players to sign a waiver of liability: the signing party agrees not to hold the organization liable in case of injury or death. System users can require a waiver for bookings and reservations. Optionally, system users can create an event-specific waiver.
Click here to learn how to create a waiver.
Membership agreements
Create a contract between the organization and the signing party. A membership agreement describes the expectations for all parties, such as the cost of the membership, restrictions under the contract, and liability exemptions that protect the organization from being sued by members. To be legally enforceable, each member must have their own copy of the agreement with their name and signature. Membership agreements can be either a hard-copy contract signed in person or an online agreement signed digitally.
Click here to learn how to create a membership agreement.
Signing rule
To display a waiver or agreement on the member portal, system users must create a signing rule. The rule sets the conditions for signing and, optionally, re-signing. Waivers and agreements that do not have a signing rule are not visible on the member portal.
Click here to learn how to create a signing rule.
Generating reports
System users can generate activity reports for waivers, membership agreements, or both. Go to the side menu and select REPORTS > WAIVERS to open the Waiver(s) Report page.
SETUP REQUIREMENTS
Follow these steps to enable the Advanced Liability Forms & Membership Agreements w/Electronic Signature Capture paid add-on.
Log in to the admin dashboard.
Click SETTINGS > ADD-ONS on the side menu.
Click the Manage Add-ons icon. A new page displays.
After the system user completes the setup, CourtReserve creates two Waivers & Agreements icons. Go to Settings > Reservations or Settings > Event Settings. The icons open the same page.
Scroll down to the Advanced Liability Forms & Membership Agreements w/Electronic Signature Capture line and check the box. Click I Agree in the popup window.
Click the Setup button.
The Manage Waivers & Agreements page opens and displays the Disclosures tab. When a system user enables the add-on feature, CourtReserve displays three new tabs - Waivers & Agreements, Signing Rule, and Additional Settings.
Waivers & Agreements - Enter the terms of the waiver or agreement here.
Signing Rule - Tell CourtReserve when members must sign the waiver/agreement. If a system user creates a waiver but does not create a signing rule, CourtReserve does not display the waiver on the member portal.
Additional settings - Open this tab to enable or disable signing reminder notifications and access links that members/players can use to digitally sign a waiver or agreement.
VIDEO TRAINING & RELATED WEBINARS
Watch this short webinar and learn how to set up waivers and membership agreements.