INTRODUCTION
Feature Summary: Set and update instructor availability.
Use Cases: To create events and lesson schedules, system admins and members/players need up-to-date instructor timetables.
PREREQUISITES
System users must know how to create and update an instructor's User page. Click here to learn more on creating instructor's accounts.
SETUP REQUIREMENTS
The first step is to open the instructor's User page and scroll down to the Instructor Availability heading.
CourtReserve hides Instructor Availability fields until the system user saves the User page at least one time. Also, CourtReserve hides all Instructor Availability fields if the Is Instructor? box is not checked.
There are five ways to configure an instructor's availability.
Create the same block of time for every day of the week.
Create a recurring block of time for the same day of the week.
Create two or more blocks for the same day of the week.
Create a non-recurring block of time.
Create a block of unavailable time.
1. Creating the same block of time every day
At the top of the table, click the plus (+) icon in the DAY row.
In the popup window, enter the start and end times for the period of availability and then click Save.
CourtReserve adds the same block of available time to each day. Optionally, click the Edit button to customize availability on a specific day or click Delete to remove the block of time.
2. Creating a single recurring block of time for one day
Select a day and click the plus (+) icon. The row expands.
Enter a start and end time for the block.
Make sure the apply to all box is checked.
Click Save.
To update or remove this block, come back to the Edit User page and click the Edit or Delete button.
3. Creating two or more recurring blocks for one day
This option builds on #2 above.
Create and save the first block of time. (see above).
Go to the same day and click the plus (+) icon. A new row displays.
Enter a new start and end time.
Leave the apply to all box checked.
Click Save.
CourtReserve adds the new recurring block of availability.
4. Create a non-recurring block of time.
Use this feature to create multiple non-recurring blocks of time or a one-off block of availability.
Users can start with a fresh block or edit an existing one. The example shows users how to edit an existing block.
Locate a block and click the Edit button.
Uncheck the apply to all box.
Click the Select Date field. A calendar displays.
Select one date on the calendar. It's not possible to select multiple dates.
Click Save.
CourtReserve updates the availability schedule with a single date. The red triangle next to the month and day indicates this block applies to one calendar date.
To add another non-recurring block to the same day:
Go to the day row and click the plus (+) icon.
Uncheck the apply to all box and fill in the fields.
Click Save.
CourtReserve adds the block to the schedule.
5. Creating blocks of unavailable time
Use this feature to create a block of unavailable time. System users can create one or more recurring or non-recurring blocks of unavailable time.
Scroll down below the Instructor Availability field.
Click the Create Unavailable Time button.
Fill in the date and start/end time fields.
Click the Recurrence field and select an option: None, Daily, Weekly, Monthly, or Custom.
If you select Custom, select dates on the calendar.
By default, CourtReserve adds the name of the instructor to the field. Optionally, add other instructor names if they have the same block of unavailability.
If the system finds a scheduling conflict, it displays a warning icon and link. Click the link to see the conflict and adjust the schedule as needed.
When complete, click Save.
