Introduction
Dilapidation reports (and precondition surveys) are used to document the condition of a building or asset, before any construction starts. Usually they’re done to identify any anomalies or existing defects, so that it's clear these were pre-existing and not caused by the upcoming work planned to start.
It's critical that these records are thorough and detailed, but collecting and combining all of the information into a well structured document which can later be found quickly, can be challenging. Attention paid up front can pay dividends down the track, ending disputes quickly, saving your team a lot of time and headache.
With Dashpivot this process is made easy - the report can be filled out on site (with unlimited photos and videos able to be attached) and once complete, it's easy to download everything into a professional company-branded PDF which can be distributed to other parties and the client so everyone's on the same page.
How it works
Key Features
Standardise your dilapidation reports on every job, instead of re-inventing the wheel each time
Access and fill out your dilapidation reports on site using the Dashpivot mobile/tablet app
Attach unlimited photos and videos to the report using the app, capturing the time, date, location and photo descriptions (all of which can be used to search for the photos later)
Automatically generate a register of all your reports
Quickly filter and find reports
Download your reports as company-branded PDFs, or send a PDF copy of your forms to anyone via the mobile app
Best Practices
Include a photo field so that photos and videos can be attached to the form. Be sure to setup relevant photo tags so specific photos can be found easily later on.
Use list fields where applicable (eg. area), to make it easy to find records later via the register view, and filter by the list items on any analytics charts
In the template settings, make sure the forms are sorted by the date on the form (not the creation date)
In the template settings, set the form thumbnail to display the zone/area of the inspection if working on a large site.
Getting Started
You can access a Free Dilapidation Report Template from Dashpivot's Template Library. Go to Templates > Add Template > Choose from Free Public Template Library.