You can add new candidates to Deploi using the ‘Add Candidate’ button that is always shown in the header-bar.
When adding a new candidate, you’ll be required to fill out their National Insurance number, phone number, email and full legal name. This is to ensure that you’re linked to relevant candidate passports if they exist, and that candidates can login using 2FA codes sent to their mobile.
You’ll also be prompted to choose which check type you’re requesting for that candidate. We’ll go through the different types of checks in a later section.
The candidate will receive an invitation email straight away from candidates@deploi.uk, inviting them to create an account or login using their pre-existing details. From here, they will be prompted to fill out all of the information requested for that check, then review and sign a consent form, before submitting.
While the candidate is in the process of filling out this information, their status will be ‘awaiting submission’, and their sub-status will change accordingly. Once it has been submitted, their status will change to ‘in progress’, and all their data will show in your portal.
From here, you can review the provided data and determine if it complies with the check that you’re performing. If it does, the candidate’s status can be changed to ‘fully cleared’. If it doesn’t, you may need to contact the candidate to request additional information or documentation. The candidate can upload this on their side, or they can send this to you to be uploaded directly.