AI Deduper
Q: What is the Diligentsia AI Deduper
Diligentsia is a company that uses generative Artificial Intelligence(AI) to personalize and bespeak our platform to the specific needs of your company. The Deduper is an AI tool that searches across the platform, identifying not only duplicate files, but also different versions of the same filename, and bringing these all together into a module for you to review, delete or move or copy. For example, the Employees Record file might be uploaded more than once to the platform, so what the Deduper does is to go through the platform and identify where these files have been uploaded and bring them in to module for you to decide what to do with the files(delete/move/copy).
Q How Does it Work
Step 1: You select Deduper from Filing Assistant Menu.
Step 1: You select Deduper from Filing Assistant Menu.
Step 2: You are then taken to the wait screen and list of duplicated files shows in Deduper Assistant.
Step 2: You are then taken to the wait screen and list of duplicated files shows in Deduper Assistant.
List of duplicated files shows in Deduper Assistant.
Step 3: You can see the changes in the Audit Log.
Step 3: You can see the changes in the Audit Log.
Step 4: If there are no duplicated files identified then this is reported
Step 4: If there are no duplicated files identified then this is reported
FAQs
Q: Where do i find the Deduper feature?
On your dashboard, go to your Data Repository, then click on the Deduper from the Filing Assistant dropdown menu.
Q: Does the AI Deduper check the content of the files before knowing that they are duplicate?
No. The AI Deduper is an AI powered tool that identifies duplicate files by their name and then allocates them to where you can choose to delete, move or copy. We value your privacy and don't want to tamper with that.
Q Do i get a report of duplicated files that I can delete/move/copy?
Yes, there is a Deduper report. Go to your data repository, click the Deduper Report on the Filing Assistant dropdown menu.
Q: I am on the free plan can i access the AI Deduper?
Unfortunately, No. The AI Deduper is a feature that is accessible only to Lite and Pro Users. Click here to check through our plans or upgrade.
Q: I am on the Lite Plan, do i need to pay extra to access the AI Deduper?
No, the AI Deduper is included with the Lite plan.
Q: I am on the Pro Plan, do i need to pay extra to access the AI Deduper?
No, the AI Deduper is included with the Pro plan.
Q: Does the Deduper generate a report?
Yes, it provides a report listing duplicate files.
Q: Can I move files identified by the AI Deduper?
Yes, you can move, delete, or copy the identified files.
Q: What if no duplicates are found?
The Deduper will notify you that no duplicates were detected.
Q: Where can I see changes made by the Deduper?
Changes are visible in the Audit Log.
Q: Is the AI Deduper available in expansion packs?
No, it is a core feature for Lite and Pro plans.
Q: How do I track the deletion of duplicates?
The deletion or movement of files is logged for auditing.
Q: Can I undo file deletions made by the Deduper?
No, once deleted, files cannot be recovered through the Deduper.
Q: Is there a limit to how many files the AI Deduper can scan?
No specified limit; it works across the entire platform.
Q: Is the Deduper available in all data rooms?
Yes, it can be accessed from any data repository in Diligentsia.
Q: Can I run the Deduper manually or is it automated?
You need to manually initiate the Deduper from the menu.
Troubleshooting FAQs: AI Deduper
Q: Why can’t I find the Deduper feature in my dashboard?
A: The Deduper is available in the Data Repository under the Filing Assistant dropdown menu. Ensure you’re using a Lite or Pro plan to access it.
Q: What should I do if the Deduper doesn’t identify any duplicates?
A: If no duplicates are found, the Deduper will notify you. Ensure files with similar names exist in the repository.
Q: Does the Deduper compare file contents to identify duplicates?
A: No, the Deduper identifies duplicates based on filenames only, not the content.
Q: Can I access the Deduper on the Free plan?
A: No, the Deduper is available only to Lite and Pro plan users. Upgrade to access this feature.
Q: How do I generate a Deduper report?
A: Navigate to the Filing Assistant menu in the Data Repository and select the Deduper Report option.
Q: Can I recover files deleted by the Deduper?
A: No, once files are deleted using the Deduper, they cannot be recovered.
Q: Why isn’t the Deduper scanning all my files?
A: The Deduper scans all files in the Data Repository. Ensure all files are properly uploaded and named for scanning.
Q: How do I track changes made by the Deduper?
A: All changes, including deletions, movements, and copies, are logged in the Audit Log for review.
Q: Can I move files identified by the Deduper?
A: Yes, you can move, delete, or copy files identified as duplicates.
Q: Is there a limit to the number of files the Deduper can process?
A: There is no specified limit; the Deduper scans all files in the repository.
Q: What happens if I accidentally delete an important file using the Deduper?
A: Deleted files cannot be recovered through the Deduper. Exercise caution when deleting files.
Q: Is the Deduper feature available in expansion packs?
A: No, the Deduper is a core feature included with Lite and Pro plans.
Q: How do I know which files are flagged as duplicates?
A: The Deduper displays a list of duplicate files for you to review, along with their locations.
Q: Can I automate the Deduper to run periodically?
A: No, the Deduper must be manually initiated from the Filing Assistant menu.
Q: Where can I see the changes made to duplicate files?
A: Changes made using the Deduper are recorded in the Audit Log, accessible from your dashboard.
Q: What if I need to keep multiple versions of a file?
A: The Deduper does not delete files automatically. It flags duplicates, allowing you to decide which to keep, move, or delete.
Q: Can I use the Deduper for external data rooms?
A: The Deduper is designed for use within Diligentsia's Data Repository and cannot scan external data rooms.
Q: Why isn’t the Deduper identifying all versions of a file?
A: The Deduper identifies duplicates by name. Ensure similar versions share similar naming conventions for detection.
Q: Can I access Deduper reports offline?
A: Deduper reports are generated within the platform and can be exported as needed for offline use.
Q: How do I contact support if the Deduper isn’t working?
A: Use the support bot on the website or email support@diligentsia.co.uk for assistance.