Daily reconciliation

Daily reconciliation should be done every day, for the day before. Daily reconciliation ensures your financial records are up-to-date. Even on days with no screenings, it's essential to reconcile transactions, as online ticket presales might occur up until 23:59.

For the daily reconciliation, the daily report is used. The daily report contains a summary of transactions for the day that can be used in accounting.

Here's a breakdown of the Daily Reconciliation process:

1. Daily Report Overview

The Daily Report captures four key transaction types:

Ticket Sales
Concession Sales
DX Application Fees
Payments

2. Ticket Sales

Under Ticket Sales, you'll find three transaction categories:

Today's Screenings: Tickets sold on the current day's screenings, credited to the appropriate sales account.
Presale for Future Screenings: Considered unearned revenue until the screening occurs, credited to a liability account.
Presale on Today's Screening: Previously unearned revenue, now considered earned after the screening, with corresponding adjustments.

3. Concession Sales

Concession Sales cover items sold, with details on net and gross revenue, and VAT. These proceeds should be credited to the relevant sales account.

4. DX Application Fees

This section outlines the platform fee charged by DX. Currently applied to card transactions only, it's debited as a cost. Details include volume, percentage charged, and VAT.

5. Payments

Here, all processed payments are recorded, ensuring accuracy in your balance sheet.

Payouts

Payouts, facilitated by our partner Stripe, occur seven days after a transaction. Here's how it works:

Payout Report: View a comprehensive list of completed and pending payouts. Click on a payout for detailed information, including net amount, DX fees, and gross amount.
Accounting Entries: Credited to the appropriate payment account on your balance sheet.

By following these guidelines, you'll maintain transparent and accurate financial records, supporting your DX journey seamlessly.