You can register worked or non-productive hours by adding and approving an hour entry. On this page, we explain how to add such an hour entry and what all the components mean exactly.
Adding an hour entry
An hour entry often appears automatically in the time registration. For example, a shift you create in the schedule will be transferred as 'scheduled' in the time registration. Does a team member check-in via Eitjeopdevloer? Then these hours are automatically transferred as 'checked in'. These hours still need to be reviewed and approved afterwards.
Manually adding an hour entry: You can also manually add an hour entry in the time registration. This is done, for example, when a team member was not scheduled but did work. Another instance where this needs to be done manually is for registering sick hours.
You can add a time entry in various ways:
In the hour overview
Via a team member
Via Tools
The hour entry explained
An hour entry contains a lot of information. You can adjust certain details here before approving the hour entry. Below you will find what everything means.
Status hour entry: Here you find the different phases of the hour entry. What every status means, you can read here.
Data shift: Do you wand to adjust something, like the start or end time? Do it here.
Type of hours: You can choose what type of hours you want to register: 'Hours worked', 'Leave recorded', 'Sick' or 'Special leave'.
Meal allowance: Indicate if the team members gets a meal allowance for this shift.
Allowance: If an allowance applies to the shifts, you can indicate it here.
Changelog: Here you will find all the adjustments to the hour entry and who made them.
Labour costs: The calculation of the labour costs.
Approve: Here you can approve the hours, giving the hour entry the status 'Approved' (green).
⚠️ Note: Do you use the clock system? Then you will also find the clocked times in the hour entry. Read more about it here.