Improductive hours can also be registered in the time registration. For the type of hour entry you can select leave hours or sick hours.
Hours will be written by default under the type 'Hours worked', but you can easily change this to sick hours, leave hours, or special leave hours. Read here how to do that.
Sick hours
If someone is sick, there are two things you need to keep in mind. First, this team member cannot work, and secondly, the hours need to be registered as sick hours. This ensures that the overtime balance and leave balance remain correct.
To report someone sick, you can do it through the Team panel. This will indicate on the schedule that this team member is sick. If they were already scheduled, you will see a conflict.
However, this does not automatically register the hours as sick hours. That still needs to be done in the time registration.
There are two ways to do this:
If this team member was already scheduled on the schedule before becoming ill, the shifts will also appear in the time registration. When approving the hours, you can change the type of hour entry to sick hours.
If the team member was not yet on the schedule, you can add hour entries in the time registration and assign them the sick hours type
Leave hours
Leave hours are deducted from the team member's leave balance. Therefore, they must be registered; otherwise, this balance will no longer be correct.
There are two ways:
Leave usually appears in the hours registration through a leave request. In the leave request, you can specify how many hours of leave are being taken. If this request is approved, these hours will automatically appear as leave hours in the time registration.
If no leave request has been submitted, you can still add leave hours in the time registration. Simply add hour entries and assign them the leave hours type.
Special leave hours
Special leave essentially has the same effect as hours worked. The hours are not deducted from the leave balance, count towards the overtime balance, and are included in the labour costs. This is used when a team member is paid while unable to work, often due to circumstances such as a funeral.
