The integration between Eitje and Nmbrs does the following:
Synchronise the personal data and contracts of your team members from Nmbrs to Eitje.
Export the worked hours/days, meals and allowances from Eitje to Nmbrs.
Activate integration
To activate the integration you start in Eitje. At the top, click on 'Data' > Integrations. Then click 'Add' under Nmbrs.
You will be redirected to Nmbrs where you have to login to activate the integration. Here you have to fill out the domain, your email and password (you can get this information from Nmbrs, Eitje does not have these data). If you experience issues with this step, please check this article on how to solve it.
💡 Tip: In the top right corner under 'Notifications' you receive messages about the integration with Nmbrs. Read more about notifications here.
Set up integration
After this you will be redirected to Eitje. Now you have to finish setting up the integration.
Click the three dots in your Nmbrs integration and choose 'Configure'.
Under 'Venues' you indicate which Nmbrs venue(s) you want to link to your venue(s) in Eitje.
If any administration appears that you do not need, then mark it under 'Inactive'. Make sure to leave nothing unselected.
If you want to export allowances, meals, leave- or sick hours, you'll first have to link these to the right wage and hour codes from Nmbrs.
💡 Tip: If you don't know which components to link, you can always contact your accountant or payroller.
Indicate the startday of your salary period. Does your salary period run from the 25th of October till the 24rd of November? You should enter 25 in this field. This is important for exporting hours to Nmbrs.
If you want team members to be automatically de-activated in Eitje as soon as they are also de-activated in Nmbrs, you can enable this toggle. If you do not enable this, it is important to also seperately mark team members as off-duty in Eitje. You can find more information about this step here.
Sync team members
After activating and setting up the integration, your team members will be synced. You will find them on the teampage in Eitje. You might need to refresh the page before you can see the team members.
We automatically sync your team members every day at 23:00. Do you want to sync at a different moment, then you can do this manually:
Navigate to the 'Team' page. Click on 'Tools' in the upper right corner and choose 'Sync Nmbrs'.
Alternatively, navigate to 'Data' and choose 'Integrations', where the Nmbrs integration will show the option 'Sync team members'.
How does the synchronisation work?
We import team members into Eitje if they have an active contract in Nmbrs, and an email address. During the first synchronisation, a match will be made on the email address. If a match is found, the profile in Eitje will get an Exact ID. If no match was found, a new profile will be created in Eitje, which will also get a Nmbrs ID.
Every new synchronisation will ignore the email address and use the ID instead.
If a new team member was only just added to Nmbrs, it can take 24 hours before this team member will be part of the synchronisation to be added to Eitje.
In a team member's profile you can find the Exact ID by opening the profile. Click 'All details' and choose 'Other'.
⚠️ Note: Is there a team member that appears twice in Eitje? This probably means that the team member used a different email address in Nmbrs. Click here to find out how to fix this.
➡️ It is also important to note that Nmbrs is leading regarding contract information. So you should make adjustments to this information in Nmbrs, not in Eitje! If you edit contract information in Eitje, it will be overwritten by the information in Nmbrs during the next synchronisation.
End employment of team members
Depending on your settings, you might also need to end the employment of a team member in Eitje.
If the setting 'Automatically mark employees as inactive' is enabled, team members are automatically de-activated in Eitje when they're inactive in Nmbrs.
Click here to go back to the explanation of the settings.If this setting is disabled, it is important to de-activate employees both in Nmbrs and in Eitje. First, you will have to do this in Nmbrs, then in Eitje. If you only end the employment in Eitje, then the profile will be re-activated by Nmbrs with every sync. If you only end the employment in Nmbrs, then the team member will remain active in Eitje. So, do not forget to do it in both places!
⚠️ Note: A contract that is ending is not the same as end of employment. You can have an active team member with an expired contract.
Export hours to Nmbrs
Depending on the contract type, we export the following data to Nmbrs:
What do we export? | Flex contracts | Fixed-hours contracts |
Worked hours | ✅ |
|
Worked days | ✅ | ✅ |
Meals | ✅ | ✅ |
Allowances | ✅ | ✅ |
Leave hours | ✅ | ✅ |
Sick hours | ✅ | ✅ |
You can export the data to Nmbrs by navigating to 'Hours' > Tools > Export to Nmbrs. Indicate what you want to export.
⚠️ Note: Eitje only exports approved hours, and only for team members with an active zero hour contract on the day of the shift. Check before exporting to Nmbrs that all hours are approved. You can export the hours again without a problem as long as you have not done a wage run.
After you've exported the data to Nmbrs, it is important to check if this transfer was successful. You can see this in the notifications in the top right corner of Eitje (under the bell icon 🔔).
If successful, you can recognise it in the time registration:
Migrating from the Old to the New Nmbrs Integration
You can identify the old Nmbrs integration by first navigating to the location settings. Under the "Time Registration" section, you'll find the option "Activate HR integration." If Nmbrs is active there, you are using the old integration. If this option is not present, you are not using the old integration.
We recommend switching from the old integration to the new one. Besides we're no longer offering support for the old version, the new integration provides the following additional features:
Employees will be automatically marked as inactive in Eitje when they are marked as inactive in Nmbrs.
You can also transfer leave and sick hours to Nmbrs.
Team members are automatically synchronized to Eitje every evening, eliminating the need for manual updates.
You can add multiple locations to a single integration.
No API token is required anymore.
⚠️ Note: you don't have to remove the old integration. Once you've added the new one, the old integration is ignored.