The integration between Eitje and Nmbrs does the following:
Synchronise the personal data and contracts of your team members from Nmbrs to Eitje. If you also filled out the labour costs per hour for a team member, Eitje will also import this. Read more about the effect this has on the labour costs.
Export the worked hours/days, meals and allowances from Eitje to Nmbrs.
Activate integration
To activate the integration you start in Eitje. At the top, click on 'Data' > Integrations. Then click 'Add' under Nmbrs.
You will be redirected to Nmbrs where you have to login to activate the integration. If you experience issues with this step, please check this article on how to solve it.
💡 Tip: In the top right corner under 'Notifications' you receive messages about the integration with Nmbrs. Read more about notifications here.
⚠️ Note: Do you get a warning that the integration failed? To ensure that the integration works properly, it is necessary that certain rights are given in Nmbrs. You can ask your accountant to check whether these rights are turned on the in the settings.
This is the list of operations (calls) that are necessary for the integration:
Employee:
hour_component_delete
days_var_set
hour_component_var_insert
wage_component_delete
wage_component_var_get
wage_component_var_insert
personal_info_contract_salary_address_get_all_all_employees_by_company
personal_info_get_all_all_employees_by_company
salary_get_estimated_cost_per_hour
schedule_get_all_all_employees_by_company
contract_get_all_all_employees_by_company
salary_get_all_all_employees_by_company
list_get_by_company
Company:
list_get_all
company_get_current_period
hour_model_get_hour_codes
hour_model2_get_hour_codes
wage_model_get_wage_codes
wage_model2_get_wage_codes
Set up integration
After this you will be redirected to Eitje. Now you have to finish setting up the integration.
Click the three dots in your Nmbrs integration and choose 'Configure'.
Under 'Venues' you indicate which Nmbrs venue(s) you want to link to your venue(s) in Eitje.
If you want to export allowances and meals, you have to link these first to wage and hour codes from Nmbrs.
Indicate the day you remunerate your team members. This is important for exporting hours to Nmbrs.
Sync team members
After activating and setting up the integration, your team members will be synced. You will find them on the Team page in Eitje. It's possible you have to refresh the page before you can see the team members.
We automatically sync your team members every day at 22:00. Do you want to sync at a different moment, then you can do this through the 'Sync employees' button on the Team page or on the integration page.
We import team members into Eitje if an active employment and email address are known in Nmbrs. We then match these team members to the team members in Eitje based on BSN, email or Nmbrs ID.
⚠️ Note: Is there a team members that appears twice in Eitje? This probably means that the team member used a different email address in Nmbrs. Read here how to fix this.
➡️ It is also important to note that Nmbrs is leading when it comes to contract information. So you should make adjustments to this information in Nmbrs, not in Eitje! If you edit this information in Eitje, it will be overwritten by the information in Nmbrs with the next sync.
End employment of team members
If you want to end the employment of team members, it is important that you do it both in Nmbrs and in Eitje. You first end the employment in Nmbrs, then in Eitje. If you only end the employment in Eitje, then the team member will be imported from Nmbrs with every sync. And if you only end the employment in Nmbrs, then the teamlid will remain in Eitje. So do not forget to do it in both places!
⚠️ Note: A contract that is ending is not the same as end of employment.
Export hours to Nmbrs
Depending on the contract type, we export the following data to Nmbrs:
What do we export? | Zero hour contracts | Fixed contracts |
Worked hours | ✅ |
|
Worked days | ✅ | ✅ |
Meals | ✅ | ✅ |
Allowances | ✅ | ✅ |
You can export the data to Nmbrs by navigating to 'Hours' > Tools > Export to Nmbrs. Indicate what you want to export.
⚠️ Note: Eitje only exports approved hours, and only for team members with an active zero hour contract on the day of the shift. Check before exporting to Nmbrs that all hours are approved. You can export the hours again without a problem as long as you have not done a wage run.
As soon as hours are exported to Nmbrs, you can recognise this in the time registration.
