A team member can accrue and take leave hours. The calculation of this is tracked in the leave balance. If a team member takes some time off, for instance to go on a holiday, the hours used are deducted from the leave balance. The accrual of leave hours is based on their contract hours or worked hours. Below we explain the leave balance in more detail and how it works in Eitje.
What is the leave balance?
The leave balance keeps track of the amount of leave hours someone has accrued and used. You can determine in the settings which contract types accrue leave and whether they do it on contract hours or approved hours. How many hours someone accrues per contract hour or worked hour depends on the leave factor. The leave factor can be set per contract type.
You find these settings by going to 'More' > Venue settings > Contracts.
By default team members with a fixed contract accrue leave hours on contract hours. And the leave factor is set at 0,096, which corresponds to 25 holidays based on a fulltime contract.
The leave balance in Eitje
You can find the leave balance by clicking on 'Hours' > Leave balance. You now see an overview page with the balances of your team members. By default you see the current day. At the bottom you can select a period for which you want to see the balance.
Blue: a positive balance
Red: a negative balance
💡 Tip: Team members can see their own leave balance in the app by clicking on the menu in the top left corner. Under their profile they can see their current leave balance by scrolling down.
Corrections
An administrative error has been made and now the leave balance is incorrect? This can be fixed with a correction by adjusting the balance on a certain date. You can add a correction of +10:00, so the balance will increase by 10 and the same applies for -10:00, then it will decrease by 10. Read here how to apply a correction.
Start balance
You can also adjust the start balance. If you start using Eitje as a new customer, you may have already been keeping track of balances elsewhere before, so you would like to transfer these to Eitje. If you navigate to 'Start balance', you can set the day on which the balance registration in Eitje starts and what everyone's balance is on that day.
Definitely check out the manuals about the balance and about leave in Eitje.