Introduction
Welcome to the Eldison Platform's process guide. Here, you'll learn how to manage different types of processes for transferring assets during important events and milestones.
Process Types
Award Process: Grants assets to eligible participants.
Termination Process: Manages assets when a participant's engagement ends.
Buyback Process: Repurchases assets from participants, returning them to the company.
Exercise Process: Enables participants to exercise their stock options.
Dividend Payout Process: Distributes dividends to shareholders.
Award Termination Process: Cancels already existing award.
General Process Steps
Here is an overview of the steps common to all processes on the Eldison platform. The specifics of each process are detailed in the previous section, with all processes following the high-level flow described below.
Creating a Draft
The first step in any process on the Eldison platform is to collect all the necessary data. This varies with each process type but is always consolidated into a single initial step. Once saved, the process remains in a 'draft' state, visible only to the operator for review and confirmation. Documentation is also automatically generated according to a predefined schema.
Starting a process is flexible and can be initiated from multiple locations within the Eldison platform. For instance, you can begin a process from the process list, or directly from the participants list or a specific participant’s profile.
After initiating a process, you'll be prompted to select a plan. This step is necessary only if your company has multiple plans in place. In cases where only one plan is available, it will be automatically selected, and this step will be bypassed.
Publishing
Publishing the process makes it visible to all relevant parties and initiates the signature phase. If no approval or signing process is set up, the process automatically completes upon publishing.
It is important to note that the documents are regenerated when publishing. This results in loading the most current data about participants, process and any other dynamic data that are used in the document.
Approval Process (Optional)
If enabled at the client level, an approval sub-process ensures a double-check of the data and documents for accuracy. Any operator, other than the initiator, can approve or reject a process, moving it forward or sending it back for revisions.
Signing Process (Optional)
This stage involves generating and signing documents. These are sent via DocuSign to all signatories. The process is marked as complete once all necessary signatures are obtained.
Cancel Signing Process
Operators can cancel the signing process if documents are pending. This action voids the DocuSign envelopes, allowing the operator to either modify the process (save as draft) or cancel it entirely (archive).
Process Completed
Once a process is marked as complete, asset transfers are executed according to the process details.