Enrollment periods serve as the framework for organizing your programs and classes - think of them as your "school year" structure.
The main purposes:
Organizing programs by timeframes (like school years, seasons, or cohorts)
Separating different sets of classes that have specific start/end dates
Making it easier to track yearly enrollmentsIf you have Enrollees who will move to another Class, you should create additional Enrollment Periods for each enrollment year. Each one should have the year or school year.
Examples of Enrollment Periods
"School Year [20XX]"
"Summer Camp [20XX]"
"Private Lessons"
"Early Childhood Classes"
"Group Classes [20XX]"
NOTE: If you already have Enrollment Periods and your structure is not changing that much, it is much easier to duplicate an existing Enrollment Period (you will need to update dates and pricing).
To create a new Enrollment Period from scratch, follow these steps.
Step 1 - Programs Page
Go to the Programs page. Click on the Enrollment Period component (depending on how you name them, your component might say something different). If you have not made any Enrollment Periods yet, or all of them are archived, click the arrow beside "All Enrollment Periods" then the "+New" button.
If you already have Enrollment Periods, and need to create a new one, they will be listed as you named them (i.e. "Open Enrollment," [Year] School Year," etc.). Click on the first one listed then the plus button in the bottom left.
Step 2 - Enter Label
Give the Enrollment Period a Label or a name. See examples listed in the component.
Then click Save. You will see a success message. Click the OK button. You should now see the Enrollment Period you just created under the "Current" tab.
From here, you'll want to create Program Options and Programs. Depending on your setup, you may need to create Classes for each of your Programs in the new Enrollment Period. You'll also want to make sure you publish the Enrollment Period before you let people enroll.