Introduction
With eventpage.ai, you can invite guests flexibly using different channels such as links, QR codes, WhatsApp, email, or an embedded widget.
This guide will show you:
✅ Which invitation methods are available.
✅ How to use each one step-by-step.
✅ How to effectively reach guests and boost participation.
👉 Note: To decide whether to use RSVP or direct ticketing, check out this article: RSVP vs. Direct Ticketing (Coming soon)
There are two different types of invitation links, and it is important to understand the difference:
General event link
Found in: Invite → Share
Public or semi-public link
Can be shared broadly
No prefilled email
Suitable for open registrations
Personal UID invitation link (recommended)
Invite → Email → Add guest → Copy invitation link
(Available via the right-side action buttons in the respective guest row)
Unique per guest
Linked to a specific email address
Email is prefilled and locked
Secure identity verification
Recommended for controlled guest management
This guide explains how and when to use each method.
2. Invitation methods
Option 1: General event link (Share section)
Location: Invite → Share
Open the Invite tab.
Click Share in the left menu.
Copy the general event link.
Share it via:
Website
Newsletter
Social media
LinkedIn
Community posts
Best for:
Open events
Public registrations
Marketing campaigns
⚠️ This link does not verify a specific invited person.
Option 2: Personal UID invitation link (Email section – recommended)
Location: Invite → Email
Add the guest’s email address.
Save the guest.
Click Copy invitation link (UID link). (Available via the right-side action buttons in the respective guest row)
Send it via:
eventpage.ai email
WhatsApp
Your own email client
What makes this link secure:
The email is prefilled automatically
The email cannot be changed
The link works only for that person
This is the best option for:
VIP events
Corporate guest lists
Limited capacity events
Role-based access
Option 3: Invite via QR code
Location: Invite → Share
Download the QR code.
Use it on posters, screens, or print material.
Best for:
On-site promotion
Offline marketing
Trade fairs
⚠️ Make sure your event is published before sharing the QR code.
Option 4: Invite via WhatsApp or SMS (Message Pro)
Location: Invite → Message
Select guests.
Send invitation via WhatsApp or SMS.
Benefits:
High open rates
Instant delivery
Lower no-show rate
This feature may require activation.
Option 5: Invite via embed code (website integration)
Location: Invite → Embed
Copy the HTML snippet.
Paste it into your website.
Ideal for:
Landing pages
Partner websites
Campaign pages
What to do if emails are not delivered
Sometimes invitations are not received due to:
Spam filters
Company firewalls
Security policies
Solution:
Go to Invite → Email
Copy the personal UID link
Send it manually via WhatsApp or your own email
The security mechanism remains intact.
Edge case: Host sets password manually (not recommended)
In urgent situations:
Open the guest’s UID link yourself.
Set a password.
Share login credentials manually.
⚠️ This is not recommended due to privacy reasons, but sometimes used in time-sensitive event environments.
If used, always ask the guest to change their password immediately after login.
Best practices
✅ Use the UID link for controlled guest access.
✅ Use the general link only for public events.
✅ Always test your link before distributing it.
✅ Combine email + WhatsApp for high-priority guests.
✅ Monitor activation status in the Guests tab.
FAQs
Q: What is the difference between the general link and the UID link?
A: The general link is open and not personalized. The UID link is unique, secure, and tied to a specific email address.
Q: Can a UID link be forwarded?
A: No. It only works for the assigned email.