Overview
EZTime allows you to add new employees and manage their details directly within the system.
Please note: The option to add employees may not be available under your current permissions — in that case, you will not be able to access the Add Employee screen.
For Physical Time Clock Users
If you have purchased an EZTime physical time clock (biometric, card, or facial recognition), you must add the employee to the time clock first. For a guide on how to do this, click here.
After the employee's first clock-in, they will appear in the system automatically. From that point, you can edit their details by clicking the pencil icon in their row (under Employees → Employee List), and complete any missing information following the steps below.
How to Add a New Employee
Step 1 — Access the Add Employee Screen
In the side menu, select "Employees", then "Add Employee".
Step 2 — Fill in the Employee's Details
In the screen that opens, fill in the employee's details.
Required fields: first name, last name, and ID number.
Tip: The more information you enter, the more detailed your reports will be and the system will work more effectively.
Step 3 — Create an App User Account
In order for the employee to report attendance through the app, you need to create a user account for them.
In the top menu, select "App Settings".
Step 4 — Set a Username and Password
Enter a username and password. It is recommended to use the employee's ID number as both the initial username and password.
Step 5 — Select User Type and General Settings
Select the appropriate user type for the employee and configure any general settings you would like to apply.
Step 6 — Add Bank Account Details
To add the employee's bank account details, go to the "Money & Payments" tab, click "Edit" under the bank account section, and fill in the relevant information.
From this tab you can also define whether the employee is hourly, salaried, and so on.
For the full guide, click here.
Step 7 — Upload Documents
To add relevant documents for the employee, go to the "Files & Documents" tab.
Click on "Required file name", give it a title, and save. Once the required field has been created, you can upload a file or add a link.
Please note: When a required document is created, the field is automatically added for all employees. If you want to upload a document specifically for this employee only, give it a name and upload it from the right side of the table.
For the full guide, click here.
Once all details have been filled in, remember to click "Save" to save the employee's profile.
After saving, share the login credentials with the employee. They can access the system by downloading the EZTime app or by visiting www.Eztime.com