Access to child information: If checked, this allows staff to access the About tab and Family tab of children's profiles, but does not include health and sensitive information. This permission is required if you'd like staff to see any part of the app that mentions child names - meaning it also unlocks access to the Room Planner and Child Attendance, for example.

View child's demographic and private information: This allows staff to see the Health and sensitive information section of the child's profile.

View and edit child healthcare information: Allows staff to see and edit information in the Health section on the child's profile (not including the allergies and dietary considerations section).

Child allergies and dietary considerations

Move children between locations - useful for organisations: Allows staff to move children to another center, in your group, using Famly

Check children in and out: If checked, this allows staff to check children in and out of the center. Note, that you must have this checked to use the Check In/Out screen.

Create children: This permission unlocks access to the Children section in your settings, allowing staff to create new children

View additional details about child contacts (parents, family, pick-up responsible, etc): This permission allows staff to see extended child contact information beyond the basic profile picture, full name, relation (e.g. Dad), and which role the contact has.

See and edit child contacts’ protected addresses: This allows staff to mark and edit an address as protected. Protected addresses cannot be viewed without this permission and will generally not show up throughout the platform (for instance in the Lists app).

Can access the app away from the site: Allows staff members to access the app away from the center. If this permission is not checked, staff members will only be able to gain full access of the app if they are signed in to your center, either via the Sign In screen or through the center overview. Their access is also limited to -/+1 hour outside of opening hours.

Create staff: This permission allows you to add new staff. At a minimum the permission “Edit opening hours, info, etc.” is also needed, with the permissions “manage logins for staff, and “Manage permissions for custom roles” also useful for full functionality.

Staff info: Enabling the Staff Info category checkbox will enable all of the following permissions

Staff Leave: Enabling the Staff Leave category checkbox will enable all of the following permissions

Staff Hours

View site calendar: this allows staff to see the center's Calendar, events, and closing days. Without this permission, staff would only be able to see their own calendar.

Create calendar events for parents and staff: this allows staff to create events and invite staff and/or parents. These will appear in the center's Calendar.

View all news feed posts: this gives staff access to the center's Newsfeed and all posts sent from employees even if the staff member is not a recipient.

Send news feed posts to parents and staff: this allows staff to send posts to parents and staff on behalf of themselves, their room or the center as a whole.

Host Famly Live meetings via news feed: this allows staff to start Famly Live meetings from the newsfeed

View and write classroom messages to parents: this allows staff to view and write messages to parents as a member of the room. The messages will be sent from a room, not from the individual. Any other staff member that 'favourites' this room will be able to see the messages.

Send private messages to parents: this allows staff to send private messages to parents on behalf of themselves. Only the staff member and the parent recipient will be able to view the messages.

Start internal staff messages: If this permission is disabled, staff will not have the option to select other members of staff when sending new messages. They will still be able to reply to conversations they have been added to previously. This allows managers to write messages to staff members even if the staff members don't have the permission enabled.

Send messages to employees in all sites - useful for organisations: this applies only to multi-center chains that have been set up as organisations in the app. This allows staff to message staff in other centers within their organisation. NOTE: staff can always privately message other staff members in their own setting.

Create and manage meal plans: This permission gives staff members access to the Meal plans section of the app, where they will be able to view and edit meal plans.

Manage Name to Face checks: This permission allows staff members to create and list Name to Face checks. But you can split these permissions to allow only one or the other:

Medication forms

Safeguarding disclosures

Manage immunization records: This allows staff to edit immunization records, add new records and set up reminders for immunizations. You can have permission to view and/or manage immunization records in Famly.

View available custom registration forms: This permission allows staff to access the Forms overview page, see the names of unique forms created and copy the URL link for each.

Add and edit custom registration forms: With this permission, staff can create new forms, edit forms, and duplicate forms.

Manage custom registration forms: Staff can share forms with other sites that the user has access to, manage settings for the form (e.g. notifications, success message), publish and unpublish the form, and delete the form.

Manage observations: This allows staff to create observations for children and access the Learning Journey on a child's profile as well as the Child Development section of the app. If they only have this permission the observations will be sent to the manager with permission to review and send.

Review and send observations

Manage activity library: This allows staff to edit and post activities in the activity library

Manage Activity Plans

Create, edit and delete child development curriculum: This permission unlocks access to your curriculum settings, allowing staff members to edit and delete curriculums.

Can set up and manage Famly Pay: This gives a staff member access to the Famly Pay setup page.

Manage Financial and Occupancy Settings: This gives staff access to the Invoicing Profiles, Pricing, and Invoice Settings. They can then create Pricing Groups, Attendance Schedules, Sessions, Products, and Discounts. They will also be able to format the Invoice layout. Staff will not be able to manage plans for children with this permission.

Manage plans for children: This allows staff to add and edit plans for children from both the Manage Plans & Booking Patterns section in Settings and from the Billing tab of each child's profile. However, you can split access to this feature with the permissions below:

Manage advanced plans for children: This allows staff to use settings when creating a plan.

Manage invoices for children: This permission gives staff access to the Billing tab on a child's profile. From here, they can view invoices and update billing details for children. However, access to this feature can be split as follows:

Manage payments for bill payers: This permission allows staff to add or edit payments for bill payers in a child's Billing tab
Staff with the Manage invoice for children permission will be able to manage payments for bill payers by default

Show Occupancy Reports: This gives staff access to the Occupancy Report, which collects center-wide occupancy based on bookings and the capacities you have set

Show Financial Reports: This gives staff access to the Revenue section of the app, which allows you to monitor revenue and public funding, issue invoices, and collect debt.

Manage logins for staff: This gives staff access to the Staff box, allowing them to add new staff, allocate staff to rooms and send staff logins. They can also create and manage roles and permissions.

Manage permissions for custom roles: This allows staff to edit permissions of roles that are unique to your center.

Manage logins for parents: This permission allows staff to assign and send logins to parents.

Create departments and groups: This permission will give staff access to the Rooms section in your settings, allowing them to create, edit or delete rooms.

Edit opening hours, info, etc.: This allows staff to edit information in the center info section in your general settings. This permission also allows staff to see the children's Overview page.

Edit tags: This permission allows staff members to create, update, and delete tags.

Edit staff leave subtypes: This allows staff members to edit leave subtypes in the Staff leave section of your settings.

Manage security features: This unlocks the Security section in your Settings, which staff can access to enable, disable, or edit auto-logout times.

Manage reports of inappropriate content: If this permission is checked, staff will receive a notification when a report of inappropriate content has been made.

Manage Famly subscription: This permission gives access to the Subscription section on your profile where staff can see information about the center's Famly subscription. This also allows staff to request a trial of another package through the app.