Where to Print and Export
You can print and export from two places:
Weekly production view — open the Tools menu and choose Export all. Pick a custom date range and the meal(s) you want, up to 40 production records at once (40 days for one meal, fewer days if you select more than one, for example 20 days across two meals). If a school has more than one menu plan serving the same meal, each meal in the picker is labeled with its menu plan name so you can tell them apart.
A single production record — open the Tools menu on the record and choose Export Product record (the full PR) or Export Picklist (the ingredients to pull).
How Exporting Works
When you export, Gaia builds the file in the background instead of making you wait on the page. You'll see a progress indicator and can keep working, since exporting no longer takes over your screen. When the file is ready you'll get a notification, and you can download it any time from the Print Jobs page.
Production record exports now generate as clean, text-based files, the same content as before but smaller and faster, with text that's selectable and searchable rather than a picture of the page.
Print Options
When you export a production record, the Print options panel lets you tailor the printout:
Font size — choose Standard or Large. Large maximizes legibility; the item notes column is only available at the Standard size.
Item notes column — show or hide a column for handwritten notes.
Page key — include the legend that explains the column abbreviations.
Binding margin — add extra margin for hole-punching or stapling.
Show ingredients — include each recipe's ingredient breakdown.
Splitting a Record into Station Slips
If different staff work different stations, you can split one production record across separate pages — one slip per station:
Open the export preview for the production record.
Hover over the row where you want a new page to start and click the page-break icon on the left.
The rows after that point move to the next page. Repeat to create as many slips as you need.
Each page break you add is listed in the Print options panel under Page breaks. Hover a listed break and click Remove to delete it.
Note: Changing the font size, binding margin, or Show ingredients clears any page breaks you've added, because those settings change how content fits on the page.
The Pick List
Export Picklist turns the day's forecast into a pull list. It lists every pantry item you need, grouped by item, with the product packaging and the quantity to pull. Use it to gather ingredients from your inventory before production.