Index
Users Zone:
Section: Main Menu > School
Configuration Zone:
Section: Settings Menu > School
Group lessons
Section: Main Menu > School > Courses
Special buttons
New:
General tab:
Name. Obligatory field
Type. Obligatory field
Start date. Obligatory field
Ending date. Obligatory field
Start time
End time
Weekdays
Gender
Minimum level
Maximum level
Minimum age
Maximum age
Teacher Resource
Another resources
Observations
Classes Tab
Students Tab
Sales Tab
Quotas Tab
Inactive Students Tab
Actions:
Export
Export (all columns)
Matter
Bulk editing
See the trash
Copy
How to create a course from Occupation
Section: Main Menu > Reservations > Occupancy
To create a new lesson from the Academy occupation, follow these steps:
Select day and time. On the School calendar, click on the day and time you want to book the course.
Course configuration.
Select the type of course you want to configure. To configure a type of course, go to this link.
Specifies the start date and end date of the course.
Set the start time and end time for each session.
Select the days of the week on which the course will be taught.
Select Save.
Automatic generation of classes.
After saving, you will be redirected to the Courses section.
Select the Classes tab.
You will see that the classes have been automatically generated according to the specified configuration.
Validate the level when registering for a course
Section: Main Menu > School > Courses
To enroll in a course, it is now necessary to validate your level. Previously, this step was not necessary, but now you must be registered and logged in to enroll in an online course.
Course levels: In the “School” section, when selecting a course, you will be able to see the minimum and maximum levels required in the course settings. This is very useful to ensure that course participants have a similar level, allowing you to adapt the exercises and course content to their specific level.
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Comparison of levels: The level required for the course is compared with the level you have indicated in your personal file. This way, you will only be able to enroll in courses that suit your level, guaranteeing a more effective and homogeneous learning experience for all participants.
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This new functionality ensures that all those enrolled in a course have a similar level, facilitating the adaptation of the contents and exercises to the needs of the group.
How to copy a group lesson
Section: Main Menu > School > Courses
This functionality is useful for replicating a course from one term to another, for example, from the first quarter to the second quarter.
Select the course to replicate.
Under Actions, select Copy
A new course configuration window will open. Complete the following fields:
Course Name: Enter the name of the new course.
Start Date: Select the start date of the course.
End Date: Select the end date of the course.
Start Time: Specifies the start time of each session.
End Time: Specifies the end time of each session.
Generate Reservations: Check this option if you want reservations to be generated automatically.
Copy Participants: Check this option if you want to copy the participants from the original course.
Observations: Add any relevant comments or notes in the comments box.
Select Save.
Once you have completed these steps, the course will have been replicated with the new settings you specified.
Private lessons
Section: Main Menu > School > Private classes
Special buttons
Actions:
Send email
Export
Export (all columns)
Import
Massive editing
No shows
Section: Main Menu > School > Teachers
Special buttons
Actions:
Export
Export (all columns)
Import
Massive editing
See the trash
Coaches
Section: Main Menu > School > Coaches
Special buttons
New:
Photo. It will be visible in the player's app when contracting a class
Name and surname. It will be visible in the player's administration and app
E-mail. It will be used to log in to the app and to receive class confirmation emails
Phone
Disabled
Login Failures
Actions:
Export
Export (all columns)
Import
Massive editing
See the trash
Selecting an ID
Special buttons
Edit
New
Actions:
Log in as the teacher. Here it will take you to the teachers' application/agenda
Send access email. From here we will send an access email to the teacher so that they can create their own password and enter their class app
Set password. To manually assign a teacher's password. It is not recommended to use this option. Better the previous option
See history. To view the creation history and edits of this teacher's record
Copy. To copy this teacher's information to a new detail sheet
Eliminate. To remove this teacher from the list
How does a teacher access their teacher classes app?
Through the teacher's area
This will be the usual access option for your teachers:
Access the link: https://URL/YOURCLUB/teachers/login
Write the teacher's email
Write the teacher's password
You will access this teacher's class agenda/app
Through the administration area
This option is only valid for those users who have access to the administration portal. Normally teachers will not use this method:
Search or filter to find the desired teacher
Select the Teacher Reference to enter the details
Select the Actions button > Access as the teacher
You will access this teacher's class agenda/app
Description of the teacher's class agenda/app
Teachers can manage their calendar and adjust classes directly in the system through the teacher's agenda/app. From the teacher agenda it is possible:
Create a New class in the teacher's agenda.
Create a New Block in the teacher's agenda.
Edit Date and Time of a Class. To do this, select the Edit button (pencil symbol) and a pop-up will open where you can add the new date and time in the format dd/mm/yyyy hh:mm. Select OK to save your changes, and the class will automatically update with the new date and time.
Delete a class. Select the Delete button (trash symbol) next to the corresponding class. A confirmation pop-up will appear to ensure that you want to delete the class. If you confirm, the class will be permanently deleted.
How to mark a no show on a student?
Access your class app
Search and select the desired class
Mark the student you want to give the fault to
Recoverable Absence: if you allow this student to make up this absence in another group or class
Non-Recoverable Absence: if you DO NOT allow this student to make up this absence in another group or class
A label will appear next to the name according to the option chosen in the previous step
In addition, this absence will have been added to an administration list (School / Absences)
How to remove a no show from a student?
Access your class app
Search and select the desired class
Mark the student you want to remove the absence from
Select the Remove missing optionT
The label next to the name will disappear depending on the option chosen at the time of placing the fault
In addition, this absence will be removed from the administration list (School / Absences)
How to upload a file to a student?
The teacher may upload photos and/or videos of the student so that the student can consult them through their player profile in the app:
Access your class app
Search and select the desired class
Mark the student
Select Upload File
Select the File. Only photo and/or video files selectable from your device and with a limit
Select Accept
The photo will be uploaded to the student's file and can be accessed through the app
NOTE. The client will be able to see their files from the consumer website > profile > my files. From Admin you can see your files from the Main Menu > CRM > Customers > Files tab (the direct URL to that list is demo/customerFile)
How to upload an evaluation to a student?
The teacher will be able to evaluate the student so that they can consult them through their player profile in the app. This option is only available if the club has contracted the forms module:
Access your class app
Search and select the desired class
Mark the student
Select Evaluation
Select the desired Evaluation
Select Accept
The form will open
Fill the form
Select Send
At this moment this evaluation will have been added to the student's app so that they can consult it
Select Return to return to the list of classes
How to recover a student's class?
Section: Main Menu > School > Absences
The teacher may make up a class for a student as long as the absence has been marked as a make-up absence. From the list in administration you can check all student absences from classes and their status:
Access your class app
Search and select the desired class
Select Add Recovery
A dropdown will appear
Select the desired student
Only students with pending recoverable classes who are not already in that class will appear in this list.
Select Accept
This student will be added to the class and the status of this absence will be updated in the administration list
Settings
Section: Settings Menu > School > Settings
Academy
Email course registration from admin. Activate/deactivate this option.
Sign up for online courses. Activate this option if you want to allow course registration from the customer area.
Generate classes when saving the course. Activate this option if you want classes to be generated automatically when creating a new course.
Show student email/phone number in the Teacher section. Check this option to activate the display of email and telephone in the teacher App. If students have contact information on file, you will be able to see their phone and email in class.
Red unemployment percentage
Orange unemployment percentage
Number of students high red
Number of students high orange
Number of students drops red
Number of students low orange
Red course number
Orange course number
Course types
Section: Main Menu > School > Course Types
Special buttons
New:
Name. Obligatory field. Write a name
Area. Obligatory field. Select an option from the drop-down menu or create a new one. In the following steps you will filter the resources and reservation types of that area
Reservation type. Select an option from the drop-down menu or create a new one
Name format. From here you can customize how the names are generated with the following keys: {type} {date} {year} {time} {endDate} {endTime} {resource} {daysOfWeek}
Section Duration:
Duration. Select an option from the drop-down menu:
Seconds
Minutes
Hours
Days
End date. Select a date from the drop-down menu
Holidays. Select an option from the drop-down menu:
Include holidays
Exclude holidays
Billing Section:
Registration product. (Optional). Select an option from the drop-down menu or create a new one. If you add a product here it means that you will charge each customer who adds this product to the group when signing up. This is usually the case of a quarterly school course, for example. However, if instead of a registration you are going to charge for each reservation (next step), you will leave this field empty
Subscription. Select an option from the drop-down menu or create a new one
Minimum level
Maximum level
Minimum age
Maximum age
Number of participants
Gender. Select an option from the drop-down menu:
Mixed
Male
Female
Label that assigns. Select an option from the drop-down menu or create a new one. Choose a Customer Tag if you want the system to add this tag to each group participant (next step)
Allow online registration. Activate/deactivate this option
Actions:
Export
Export (all columns)
Import
Massive editing
See the trash
How to add extras when signing up for a type of course?
Section: Configuration Menu > School > Course Types
You can now configure your online courses to offer extras to users during the registration process. This option allows you to personalize and enrich the registration process, highlighting the promotions and extras available for special events such as Black Friday.
Select the name of the course to which you want to add the extra
Select Edit
Select Extras Tag and add the tag you want, for example Black Friday.
When a customer enrolls online in a course with this tag, they will be offered on the next screen all the extras that also have the same tag added in the product settings.
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Advantages to configuring Extras in the types of courses:
Special Offers: Make it easy to promote specific offers and extras, such as discounts and additional content.
Better User Experience: Users can view and select relevant extras during the registration process, improving their experience and satisfaction.
Exercises
Section: Settings Menu > School > Exercises
Special buttons
New:
Name
Tags
Description
Actions:
Export
Export (all columns)
Import
See the trash
Edit mode
Bulk editing
Selecting an ID
Special buttons
Edit
New
Actions:
View history
Copy
Eliminate
General Section
Name
Tags
Description
Exercise Images Section
New:
Exercise
Priority
Image
Actions:
Edit mode
Bulk editing
Planning
Section: Configuration Menu > School > Schedules
Special buttons
New:
Name
Actions:
Export
Export (all columns)
Import
See the trash
Edit mode
Bulk editing
Selecting an ID
Special buttons
Edit
New
Actions:
View history
Copy
Eliminate
General Section
Name
Sessions Section
New:
Name
Priority
Description
Session exercises:
Exercise
Priority
Actions:
Edit mode
Bulk editing
Configuration and use
Section: Settings Menu > System > App Market
Install the module > Schedules
Section: Configuration Menu > School > Schedules
Create your plans, sessions and exercises
Section: Main Menu > School > Courses
Create a course
Add your schedule from the special Assign schedules button
Planning. Select an option from the dropdown
Initial section. Select an option from the dropdown
Section: Main Menu > School > Teachers
Select Teacher Reference
Select the special Actions button
Select the option to Access as the teacher
Go to the desired course
Select the Planning button