The Products feature in Groovio, located under Retail > Products, allows you to manage retail items sold at your studio. You can add and organize products, including variants, to keep track of inventory and make purchasing easy for your customers.
Creating a New Product
To add a new product:
Go to Groovio > Retail > Products and click Create New Product.
Enter the following product details:
Product Name: The name of the item.
Category: Select a category from the dropdown menu. Retail categories are a fixed list set by Groovio — studios can't create their own retail categories yet. If none of the categories fits your product, use Misc. (The Categories page under Manage Studio is for class categories, not retail.)
Quantity: Set the initial stock quantity.
Price: Define the price of the product.
Description: Provide a brief description of the product.
Product Photos: Upload images of the product for display.
Cost of Goods: Set the cost of goods for the product to allow for profit to be calculated in your inventory report
Product Variants (Optional): Add specific variations (e.g., color, size, material, style, or other).
For each variant, you can add a Variant Tag to distinguish it (e.g., "Red" for color or "Medium" for size).
After adding a variant, click Click to Generate to create a row for each variant, where you:
Enter an SKU code (required for every variant). To fill in SKU codes for all rows at once, click Fill All at the top of the SKU code column — Click to Generate doesn't fill them in for you.
Set variant-specific quantity and prices.
Note: Variants cannot be added after product creation, so ensure all variants are included when setting up the product initially.
Managing Products
In the Products view, you can see an overview of all items, including product name, price, and quantity. For each product, the following actions are available:
Edit: Update product details, including price and quantity.
Remove: Delete products that are no longer available.
View: See the full details of each product.
Archive: Move products to an archived state when they’re no longer in stock but may need to be referenced later.
Share: Share product details with students or on social media.
Add to students' carts: Add this product to several students' retail carts at once (see below).
Understanding stock quantities: When editing a product, each size/variant shows two stock figures:
Quantity: The stock currently available for that size/variant.
Total Quantity: All stock ever loaded for that size/variant.
Units sold = Total Quantity − Quantity.
The quantity shown on the products list is the total stock available across all sizes/variants of that product.
Adding a Product to Many Students' Carts
You can put a product into several students' retail carts in one go, for example a costume or uniform everyone needs.
Go to Retail > Products, open the actions menu on the product and click Add to students' carts.
If the product has variants, choose the Variant.
Set the Quantity per student.
Under Students, search by name or email and select each student.
Click Add to … student carts.
What it does and doesn't do:
It does not charge anyone. The item waits in each student's retail cart. They can pay in the app or on your student website, or you can check out their cart from their profile.
Students aren't notified automatically. Use the retail cart reminder on their cart if you want to tell them it's there.
Carts don't hold stock. Stock only goes down when a student checks out, so if you add more than you have in stock, students who check out after it runs out won't be able to buy it. Groovio warns you before you add.
A student is skipped if their cart would go over the stock you have. You'll see a list of anyone who was skipped.
If a student already has the item in their cart, the new quantity is added to it.
Archived and out-of-stock products can't be added.
The Products feature in Groovio makes it easy to organize and manage your studio’s retail items, helping you keep inventory up-to-date and accessible for customers.