Groovio’s Checkout system acts as your in-studio Point of Sale (POS), allowing you to process payments for classes, memberships, packages, and retail items—while supporting flexible payment options.
📍 Where to Find It
Go to Groovio > Checkout
Or access Checkout directly from a student's profile
🧍 Select the Student
Start by selecting the student you're processing a payment for. If the student has dependents (e.g. children), you can switch the booking to their name.
🧾 What You Can Purchase
The Checkout supports the following items:
Classes – Choose the date and class, then proceed to payment
Packages – Multi-class passes or drop-in bundles
Memberships – Ongoing subscriptions (with options to customize)
Retail – Studio products like merch, equipment, or snacks
⚙️ Payment Options
✅ Full Payment (Default)
The full amount is charged immediately. You can override the price if offering a special rate.
🧩 Partial Payment
Enable this to charge only part of the total upfront. Useful for custom payment plans or deposits.
Input the first installment amount
Choose payment method:
Wallet (if balance exists)
Card on file (if available)
Cash, bank transfer, or manual methods
Remaining balances will appear on the student’s profile under Partial Payments, flagged with a red dot. Staff can apply additional payments later through the Checkout. Students can also pay off their balance through the app (but cannot initiate their own installment plans).
🪪 Membership Options
When purchasing a membership:
First Payment is always processed immediately
You can customize:
Start Date – Delay the membership start (e.g. after a course begins)
Amount – Adjust the first payment only, or all future payments
Expiry Date – Set a specific end date if needed
Optional: Enable partial payment (use with care for memberships)
⚠️ Important: A first payment is always required to activate the membership and allow class bookings.
🛍️ Retail Purchases
Select products from your retail catalog (e.g. studio merch or snacks). You can:
Adjust the price
Use partial payment if needed
Complete the transaction with the student’s preferred method
🚀 Quick Checkout Access
You can jump directly into Checkout from a student’s profile. Use this when reviewing a student account and want to add a purchase or apply a payment quickly.
🧠 Tips
Red dots on class bookings or profile pages indicate unpaid balances
Use the student’s wallet balance or card on file to simplify transactions
Adjustments to future membership payments apply only from the second cycle onward